MINIMUM REQUIREMENTS :
Grade 12 / NCV level 4 plus a three (3) years National Diploma in Business Management / Management Assistant or equivalent . A minimum of 2 - 3 years of experience in the administration .
DUTIES :
Provide infrastructure and maintenance clerical support services within the component. Develop and implement fleet management policies and procedure . Prepare for internal and external meetings. Minute taking, report writing, updating, and modifying of records. Keep and maintain the project filling system. Update project registers and statistics. Communicates to relevant role players and follow up on pro gress made. Liaise with internal and external stakeholders in relation to the procurement of Departmental goods and services. Ensure the effective flow of information and documents to and from the infrastructure office to Central Office staff and Campuses.
Handle routine inquiries from contractors. Capture and update project - related expenditures in the component.
Assist in administration of health, safety, and maintenance reports. Responsible for acquiring vehicles and ensuring they meet safety standards. Overseeing regular maintenance checks and repairs to ensure vehicles are safe and operational. Creating and enforcing fleet safety policies and procedures . Managing the fleet budget , issuing of fleet to personnel, including fuel consumption and maintenance costs. Oversee the management of the cleaning department, including the supervision of cleaning staff, procurement of cleaning materials, and maintenance of up - to - date stock records .