Duties/Pligte
This role drives the administrative functions of CLIME by providing administrative, logistical, and management support to the group lead. It involves ensuring effective support to facilitate rapid and accurate decision-making and will involve reporting directly to the group lead and manager.
Executive and Operational Support
Acting as the primary administrative and operational support to the group lead, proactively managing priorities, deadlines, and follow-ups.
Managing their own diary, coordinating meetings, preparing agendas and briefing materials, minute-taking, and action tracking.
Systems, Processes and Workflow Improvement
Identifying administrative bottlenecks, and designing, implementing, and maintaining efficient systems and workflows.
Proactively introducing automation and digital tools to improve operational efficiency and reduce repetitive work.
Stakeholder and Communications Coordination
Coordinating communication between the group lead and internal and external stakeholders.
Supporting the preparation of reports, updates, and documentation for funders, collaborators, and University structures.
Financial, HR and Student Administration Support
Facilitating travel and accommodation arrangements.
Supporting HR processes, including onboarding, record-keeping, and training coordination.
Processing student and trainee administration and maintaining accurate records across SUN systems.
This role is ideal for a highly organised, energetic administrator who enjoys building systems, managing complexity, and working at the centre of a large, mission-driven research operation. The incumbent will work closely with the group lead and have significant scope to shape how the group functions operationally.
This is a two-year fixed-term appointment. Subject to performance, operational requirements, and funding renewal, the possibility of transition to a permanent position may be considered. The role offers meaningful scope for professional growth, increased responsibility, and deeper involvement in the operational leadership of a large, internationally funded research group.
Job Requirements/Pos Vereistes
National Senior Certificate and at least a Higher Certificate in office administration (NQF Level 5), or similar.
At least three years' experience in general office administration.
Knowledge of advanced administrative, operational or customer service skills acquired through education, experience or on the job training.
Proficiency in office software and administrative systems.
Recommendation/Aanbeveling
Knowledge of policy and procedures related to university administration.
At least three years experience in personal assistance to a senior academic staff member.
Demonstrated interest in process improvement, automation, or operational excellence.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Strong organisational, problem-solving, and follow-through skills.
High level of professionalism, discretion, and reliability when working closely with senior academics.
Confidence in independently identifying issues and proposing solutions.
Closing Date:13-Mar-2026