Responsibilities
Grant budgeting and financial planning
Support the development of grant proposal budgets and departmental operating budgets in close collaboration with technical teams and finance leadership.
Assist in aligning budgets with programmatic priorities, donor requirements, and internal financial policies.
Maintain and update budget monitoring tools and grant tracking models to support effective financial planning and decision-making.
Grant financial management and reporting
Support the preparation of accurate and timely grant financial reports for internal and external stakeholders.
Monitor grant expenditures against approved budgets, identify variances, and flag risks or issues for follow-up.
Analyze financial data and prepare summary analyses and reports to support management decision-making.
Assist with monthly reviews of grant expenditures in the General Ledger and help coordinate any required reclassifications or corrections.
Maintain records related to grant funds in the organization's financial systems, ensuring data accuracy and completeness.
Compliance and coordination
Collaborate with the Associate Finance Director and the Contracts Department to review financial components of grant agreements and contracts.
Support compliance with organizational policies and donor requirements, including tracking reporting deadlines and financial conditions.
Monitor cash flow and foreign exchange impacts across grants, flagging potential implications for budgets and forecasts.
Operational support
Contribute to the development and refinement of finance and operations processes to improve efficiency, transparency, and consistency across the team.
Coordinate and participate in special projects related to finance, operations, or grant management, as needed.
Work collaboratively across teams to support a strong, service-oriented finance function and team-based culture.
Operational administration
Plan, coordinate, and manage logistics for team conferences, summits, workshops, and retreats, including venue sourcing, agenda development, participant communication, and on-the-day execution.
Manage scheduling and calendar coordination for the team, including facilitating cross-time-zone meetings, tracking key deliverable deadlines, and ensuring leadership is prepared for internal and external engagements.
Maintain and organize shared team resources, including document repositories, templates, trackers, and standard operating procedures, ensuring information is accessible, up to date, and consistently applied across the team.
Assist with travel coordination and expense processing for team members, including visa support, travel advances, and post-trip reconciliation.
Support procurement and vendor management activities, including obtaining quotes, tracking purchase orders, and coordinating with suppliers to ensure timely delivery of goods and services.
Proactively identify and take on ad hoc operational needs across the team, bringing a "go-getter" mindset to fill gaps, improve processes, and ensure the team runs smoothly day to day.
Qualifications
BS/BA in Business, Finance, Accounting, Operations, or related field.
2-4 years of relevant experience (prior experience with an international non-profit/NGO is an advantage).
Advanced Microsoft Excel skills, and strong financial analysis and modeling skills.
Ability to pay close attention to detail with a high degree of accuracy.
Dynamic individual with strong interpersonal, analytical and problem-solving abilities.
Excellent written and oral communication skills.
Self-motivated and capable of working independently as well as within a team.
Ability to prioritize tasks while working in a fast-paced, limited-structured environment.
Proven customer service orientation and ability to work collaboratively with diverse finance and non-finance groups.
Highest ethical standards, a deep sense of collegiality, as well as a strong desire to create positive change on a big scale.