Senior Contracts Administrator at Tsebo Solution

Tsebo Facilities Solutions is looking for a Senior Contracts Administrator to lead and coordinate the Contracts Administration function by providing effective oversight of procurement, supplier management, contract governance, reporting, financial control, and administrative processes. The role ensures compliance with company and client requirements while supervising Contracts Coordinators and supporting operational excellence at Sun City Resort.


Duties & Responsibilities
Leadership & People Management


Supervise, guide, and support on-site administrative staff.
Allocate work, monitor performance, and ensure service delivery meets contractual requirements.
Manage attendance, overtime submissions, and PRP clocking records.
Delegate tasks effectively and monitor completion.
Provide administrative support to both Tsebo Facilities Solutions and Sun City Resort management teams.
Promote a culture of accountability, professionalism, and customer service.


Procurement & Contract Administration


Manage procurement administration processes and control documentation.
Monitor and update:
Purchase Request Control Sheets
IFS/INFOR EAM systems
Open Purchase Order Reports
Receipted Not Invoiced Reports
CAPEX Control Sheets
Ensure procurement policies and procedures are followed at all times.
Support supplier management and contract compliance.
Escalate critical issues and contractual risks to management.
Review the quality and accuracy of administrative outputs.
Ensure transparent expenditure management and financial governance.
Maintain a clean, organized, and efficient administrative environment.


Financial Management


Ensure accurate and timely invoicing processes.
Monitor supplier compliance with invoicing and service documentation requirements.
Support budget monitoring and expenditure tracking.
Assist with asset registration and warranty administration.
Ensure costs are allocated to the correct divisions and cost centres.
Manage adherence to invoicing deadlines and financial cut-off dates.
Communicate and enforce contractual terms and payment conditions with suppliers.
Identify and escalate financial risks for management actions


Training & Development


Conduct training needs analyses where required.
Assess employee performance and identify development opportunities.
Facilitate on-the-job and off-the-job training.
Promote continuous improvement and pride in quality work.
Support the development of administrative and operational competencies within the team.


Reporting & Continuous Improvement


Prepare management reports accurately and within required timeframes.
Maintain all operational control sheets and reporting tools.
Monitor performance indicators and administrative controls.
Ensure precise record keeping and documentation management.
Identify process improvement opportunities to enhance operational efficiency.


SHEQ Compliance & ISO Standards


Comply with all Tsebo Safety, Health, Environmental and Quality (SHEQ) requirements.
Support implementation of ISO 9001, ISO 14001, and ISO 45001 standards.
Promote safe working practices and compliance across the team.
Ensure adherence to company policies, procedures, and regulatory requirements.


Ad Hoc Responsibilities


Undertake any reasonable duties requested by Sun City management, the Operations Manager, or the Site Engineering Manager.
Provide administrative and operational support as required by the business.


Skills and Competencies


Contract Administration and Governance
Supply Chain Management
Procurement Processes
Supplier Relationship Management
Financial Administration and Cost Control
SLA Management
Facilities Management Practices
SHEQ and ISO Compliance
Reporting and Data Analysis
INFOR EAM / IFS Systems
Microsoft Office Suite
Report Writing
Stakeholder Management
Problem Solving and Analytical Thinking


Qualfication


Grade 12 (Matric).
Valid driver's license and own reliable transport.
Proficiency in Microsoft Office applications.
Diploma or Degree in:
Supply Chain Management
Procurement
Finance
Business Management
Related field


Experience Requirements


Minimum 5 years' relevant experience in:
Contract Administration
Procurement
Supplier Management
Budget and Financial Control
Facilities Management
Minimum 2 years' supervisory experience.
Experience within facilities management, hospitality, or service-related environments will be advantageous.


Deadline:22nd October,2026