MAJOR DUTIES AND RESPONSIBILITIES
Provide strategic and operational support to the Director of Global Policy Impact, including preparation of briefings, coordination of priorities, and follow-up on key actions and decisions.
Provide proactive calendar management, travel coordination and submission of expense reports for Director and cluster Heads, ensuring schedules run smoothly and logistics are efficiently organized.
Facilitate internal coordination across the Global Policy Impact team, ensuring alignment of workplans, timelines, and deliverables across multiple workstreams.
Supports team in the coordination of global policy fora
Organize and support internal meetings, workshops, and retreats, including agenda development, logistics, documentation, and follow-up actions.
Manage and maintain the team's SharePoint site, ensuring shared resources and documentation are well-organized, accessible, and support effective collaboration.
Build and update an internal SharePoint communications site to keep internal colleagues informed and aligned with key updates, priorities, and organizational developments.
Support the development and monitoring of strategic plans, annual workplans, and internal reporting processes, ensuring alignment with departmental goals.
Assist with budget tracking, procurement processes, contract management, and compliance with internal procedures.
PROFILE
Required Qualifications.
University degree preferably in business administration
At least 5-7 years' relevant experience as a senior or executive assistant in an international environment.
Required Skills and Competencies.
A flexible working style, absolute discretion and unfailing diplomacy.
Excellent command of written and spoken English; other languages would be an advantage.
Experience in designing and managing internal communication tools and asset
Computer literate and numerate in Microsoft Office and Google Suite with additional ability to use online collaborative tools for communication, interactive presentations and digital whiteboards
Experience of working in a multi-tasking and international environment.
Ability to run multiple projects at the same time
Independent self-starter.
Precision and timeliness in completion of tasks and projects
Embraces the WWF mission and values of the organisation: Courage, Integrity, Respect & Collaboration.