Qualification/s Requirements
Grade 12 or NQF Level 4 Certificate or equivalent is required coupled with a National Diploma (Equivalent to NQF level 6) or Bachelor's degree (equivalent to NQF level 7) in Logistics Management or Fleet Management or Public Administration or Public Management;
A minimum of 2 years' experience in a public sector transport or fleet management environment; and
Proven experience in supervising drivers and managing vehicle operations.
Key Performance Areas
Transport & Fleet Operations:
Coordinate and oversee the daily allocation of vehicles to officials and drivers in line with approved trip authorizations;
Ensure optimal utilisation of the vehicle fleet through trip planning, routing and pooling to minimise costs, wear and tear;
Monitor vehicle availability and operational readiness to support business continuity; and
Ensure accurate completion, submission and control of vehicle logbooks and trip authorities.
Fleet Maintenance & Compliance:
Conduct daily, weekly and monthly inspections of state vehicles and compile inspection and condition reports;
Coordinate scheduled and ad hoc vehicle maintenance with Government Garage and approved service providers;
Ensure compliance with applicable transport legislation, departmental transport policies and prescripts;and
Report accidents, incidents, losses and thefts in accordance with prescribed procedures and timelines.
Financial & Contract Management Support:
Monitor fleet-related expenditure including fuel consumption, kilometres travelled and oil usage;
Compile monthly usage, fuel and exception reports for management;
Support processing and verification of transport-related invoices (Leased Fleet, fuel, SANRAL, maintenance); and
Assist with monitoring Service Level Agreements with transport and fleet service providers.
Supervision & Human Resource Administration:
Supervise drivers and transport support staff, including shift scheduling and roster management;
Complete monthly driver rosters;
Monitor attendance, performance and conduct of staff in line with PMDS requirements; and
Facilitate continuous training, development and skills enhancement of transport personnel.
Stakeholder Engagement & Reporting:
Liaise with internal clients, management and external stakeholders on transport- related matters;
Compile and submit monthly, quarterly and ad hoc transport performance reports;
Participate in stakeholder engagements to remain aligned with latest transport developments and regulatory requirements; and
Support compliance with Ideal OHSC standards (where applicable).
Governance, Risk & Administration:
Ensure Standard Operating Procedures (SOPs) for transport /parking services are developed, implemented and maintained;
Identify operational risks related to fleet and transport services and recommend mitigation measures;
Maintain accurate transport records, registers and audit trails; and
Perform any other lawful duties delegated by the supervisor.