Key Responsibilities
Financial Operations & Accounting
Maintain accurate and up-to-date general ledger records, ensuring timely completion of month-end, quarter-end, and year-end closing processes in alignment with Helen Keller's global financial calendar.
Process and review accounts payable, payroll, petty cash, and other financial transactions in compliance with internal policies and donor regulations.
Prepare and review monthly bank reconciliations and actively manage cash flow and liquidity to support uninterrupted program operations.
Ensure timely remittance of statutory deductions—including PAYE, NHIF, NSSF, and withholding taxes—while maintaining proper documentation in accordance with Kenyan regulatory requirements.
Collaborate with the Finance Manager to manage multi-currency transactions and ensure compliance with foreign exchange regulations.
Maintain an accurate fixed asset register, ensuring proper accounting for asset acquisitions, disposals, and depreciation.
Ensure timely vendor payments in accordance with Service Level Agreements (SLAs) and organizational finance and procurement policies.
Monthly reconciliation of general ledger balances and schedules
Filling of withholding, monthly taxes and annual return
Reporting & Budget Management
Prepare accurate and timely donor financial reports, reconciling them with the general ledger and ensuring compliance with donor-specific reporting formats and deadlines.
Contribute to monthly Budget vs. Actuals (BvA) reports and provide detailed variance analyses with actionable commentary for programme and management teams.
Support the development and review of project proposal budgets, budget realignments, and cost extensions in coordination with Programme Managers and the Finance Manager.
Provide financial data and analysis to support strategic planning, resource allocation decisions, and portfolio reviews.
Consolidate and submit routine financial reports in accordance with internal deadlines.
Compliance, Internal Controls & Audit
Implement, monitor, and strengthen internal financial controls across the Kenya Country Office to safeguard organizational assets and maintain donor confidence.
Maintain a well-organized electronic and physical filing system for all financial records, ensuring documents are easily retrievable for audits and reviews.
Flag any weaknesses or irregularities in internal controls to the Finance Manager and recommend corrective actions.
Support timely internal and external audit processes, including preparation of audit schedules, reconciliations, and management responses to audit findings.
Stay current with Kenyan statutory and regulatory requirements, donor regulations (e.g., USAID, EU, GAVI), and Helen Keller policy updates affecting finance operations.
Capacity Building & Cross-Functional Support
Provide financial orientation and on-the-job guidance to non-finance programme staff and interns to ensure understanding and adherence to financial policies and procedures.
Support the Finance Manager in developing and updating standard operating procedures (SOPs) for finance processes and adherence to Service Level Agreements (SLAs).
Contribute to the adoption and effective use of Helen Keller Intl's financial management systems.
Perform any other finance-related duties as assigned by the Finance Manager
Required Qualifications
Education
Bachelor's degree in accounting, Finance, Commerce, or a related field from a recognized university.
Professional accounting qualification (CPA(K), ACCA, or equivalent) is strongly preferred.
Experience
Minimum of 5 years of progressively responsible experience in finance or accounting, with at least 3 years in an international non-governmental organization (INGO) environment.
Demonstrated experience managing donor-funded project finances (USAID, EU, GAVI, DFID, or equivalent bilateral/multilateral donors) is an added advantage.
Proven experience preparing financial reports, BvA analyses, and supporting external audits.
Conducting thorough review of all supporting documents to verify their authenticity and alignment with internal financial policies.