Overall Purpose of Job
Providing procurement advisory support with little or no supervision in the Upstream Sector of the Nigeria Oil & Gas Industry
Responsibilities
Executing the following with little or no supervision and having the ability to bring a new entrant up to speed;
Processing and managing Request for Quotations (RFQs) and electronic Request for X (RFX) processing and management.
Managing suppliers of materials.
Processing Requests for Quotation (RFQs) received on assigned accounts.
Obtaining quotes from suppliers.
Validating purchase order documents.
Follow up on all submitted RFQs.
Ensure effective communication with all stakeholders on all RFQs and purchase orders (POs).
Ensure effective documentation of documents relating to each transaction.
Maintain comprehensive filing system; soft and hard copies.
Maintain high degree of confidentiality of company documents.
Provide follow-up to customers on outstanding receivables.
Assist to ensure effective management of logistics on all orders.
Ensure reports on accounts are produced and disseminated as and when due.
Error-free computation of cost (Ex-works and Delivered Duty Paid, DDP) of goods on MS Excel.
Key Performance Indicators (KPIs)
Effective back-up for Glass-fibre Reinforced Epoxy (GRE) Sourcing and Processing
Leadership
Industry Knowledge and Perspicacity
Improve Service Delivery Within Supply Chain
Effective use of SAP MM Module
Reduction in Ineffective RFQs across accounts
Improve Delivery Performance to 60%
Timeliness and Accuracy of PO spreadsheet
Improved Conversion
Communication and Reporting
Person Specifications / Competencies
Minimum qualification - BSc / HND
At least five years cognate experience.
Very good grasp of Supply Chain Process in Upstream Oil and Gas
Strong sourcing, negotiation and analytical skills.
Proven experience handling RFQs, RFXs and POs for major IOCs such as Total Energies, Esso and Chevron.
Strong understanding of upstream Oil & Gas procurement and supply chain processes, cycles and documentation.
Ability to interpret technical descriptions and specifications for pipes, valves, fittings, chemicals, tools and other Oil & Gas materials.
Strong international sourcing experience, including the use of online bidding and sourcing platforms.
Good supplier management and order-expediting skills.
Strong communication and negotiation skills when dealing with OEMs, manufacturers and vendors.
Strong commercial awareness with the ability to evaluate quotations and negotiate competitive terms.
Strong administrative skills with proficiency in Microsoft Excel and ERP systems.
Excellent written and verbal communication skills.
Good attention to detail and ability to manage multiple RFQs, POs and priorities simultaneously.
Organized, reliable and able to deliver assigned tasks within agreed timelines with minimal supervision.
Good knowledge of logistics management
Supply Chain SAP Module knowledge is an added advantage.