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Senior Programme Management Assistant (Fixed Term Limited), G7 at UN-Habitat
UN-Habitat
October 22, 2026
Full-time
On-site
Responsibilities
Programme/project management and implementation assistance at all phases of the programme/project cycle for, typically, a large and highly complex component of the departmental programme/project initiatives, seeking guidance only in exceptional circumstances. The incumber is also responsible for research and compilation (analysis and summaries) of/for basic information on finance data on programmes and projects.
Tracks resolutions and other decisions that affect programme/project (grants legal instruments processes and related amendments) as well as identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.
Drafts budget and cash flow forecast; prepares monitoring checklists as well as monitoring/tracking sheets/tools on all HR/Admin related processes for the CCUE Section's members.
Monitors budgetary commitments, including verification of charges and obligations documents in UMOJA for all financial transactions; prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.
May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities.
Performs other duties as assigned.
Education
High school diploma or equivalent is required. Supplementary training in administration, project management or other relevant field is desirable.
Work Experience
A minimum of ten (10) years of experience in demonstrated ability to collect, analyze, and present programme, operational, and financial data to support management decision-making is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree.
Experience coordinating with multiple stakeholders, including internal sections/divisions, implementing partners, donors, consultants, and external service providers is required.
Proven experience managing administrative processes related to recruitment, procurement, travel, contracts, and payment processing is required.
Experience monitoring grants, agreements, legal instruments, amendments, or similar project governance and compliance mechanisms is desirable. Strong proficiency in Microsoft Excel, including financial analysis, budget tracking, and data management; knowledge of Power BI or other reporting tools is desirable.
Programme/project management and implementation assistance at all phases of the programme/project cycle for, typically, a large and highly complex component of the departmental programme/project initiatives, seeking guidance only in exceptional circumstances. The incumber is also responsible for research and compilation (analysis and summaries) of/for basic information on finance data on programmes and projects.
Tracks resolutions and other decisions that affect programme/project (grants legal instruments processes and related amendments) as well as identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.
Drafts budget and cash flow forecast; prepares monitoring checklists as well as monitoring/tracking sheets/tools on all HR/Admin related processes for the CCUE Section's members.
Monitors budgetary commitments, including verification of charges and obligations documents in UMOJA for all financial transactions; prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.
May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities.
Performs other duties as assigned.
Education
High school diploma or equivalent is required. Supplementary training in administration, project management or other relevant field is desirable.
Work Experience
A minimum of ten (10) years of experience in demonstrated ability to collect, analyze, and present programme, operational, and financial data to support management decision-making is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree.
Experience coordinating with multiple stakeholders, including internal sections/divisions, implementing partners, donors, consultants, and external service providers is required.
Proven experience managing administrative processes related to recruitment, procurement, travel, contracts, and payment processing is required.
Experience monitoring grants, agreements, legal instruments, amendments, or similar project governance and compliance mechanisms is desirable. Strong proficiency in Microsoft Excel, including financial analysis, budget tracking, and data management; knowledge of Power BI or other reporting tools is desirable.