Responsibilities
Assist in the planning, coordination, implementation and monitoring of programme activities in line with approved workplans, budgets, and IOM procedures, with a focus on BMM thematic activities.
Compile, summarize, analyse, and present financial and programme data from country offices to support accurate reporting to donors and internal stakeholders, covering TiP/SoM-related data.
Monitor budget implementation and propose adjustments as necessary.
Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc., with attention to regional coordination aspects.
Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures, highlighting implementation gaps where relevant.
Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation, with reference to thematic updates.
Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops, on migration management and protection.
Respond to complex information requests and inquiries; set up and maintain files/records.
Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project, related to migration
management and protection.
Monitor work of implementing partners and report any non-compliance to the supervisor.
Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects, contributing BMM-related inputs.
Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
Perform other related duties as assigned.
Required Qualifications and Experience
Education
High school diploma with six years of relevant experience; or,
Bachelor's degree in political or social sciences, International Relations, Development Studies, Migration Studies, Business Administration or related fields from an accredited academic institution with four years of relevant professional experience.
Experience
Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills
Good knowledge of the programme management cycle.
Good report writing skills, including preparation of results matrices and log frames.
Strong writing and communication skills; ability to prepare and present clear and concise reports in English.
Knowledge of donor management support, budgeting and donor financial rules and regulations.
Computer skills and knowledge of relational databases, Microsoft applications spreadsheets, word processing, etc. is essential.
Good analytical skills.
Personal commitment, flexibility, efficiency, and drive for results; ability to conduct research and support decision-making under time pressure.
Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Ability to work with a wide cross-section of research partners: Government, NGOs, communities, academic institutions, media, and international donors.