Job Specifications
Duties and responsibilities will entail:
Procuring goods, works and services
Advising on rationing of stores where demand exceeds supply
Conducting market survey and research
Carrying out the tendering processes
Filing and maintaining procurement records
Managing inventory, stores and assets through inventory management system to avoid unprofitable lock-up of funds, stock outs as well as preventing wastage and losses
Maintaining procurement records for at least Six years after resulting contract has been completed through proper archiving for the purpose of ease of retrieval for future use
Coordinating the asset management and disposal of assets
Preparing periodic and annual supply chain management reports
Verifying the receipt of common user items
Supervising stores operations
Observing compliance with policies, procedures, procurement act and regulation
Inspect goods, works or services delivered to confirm the right quantity hence value for money
Maintaining and updating the list of registered suppliers, contractors and consultants on a regular basis through advertising for open tender as well as receiving unsolicited applications for the reasons of having a quality data base for the institute
Preparing periodic and annual supply chain management report returns so as to comply with the Act by submitting quarterly and annual reports to the relevant bodies.
Coaching, mentoring, training and developing staff to ensure an effective and motivated team.
Supervising and appraising staff
Job Specification
Qualifications
Person specifications
For appointment to this grade, a candidate must have:
Cumulative service in supply chain management for a period of six (6) years, three (3) of which must have been at the grade of Supply Chain Management Officer I or in a comparable position
Bachelor's Degree in Business Administration / Commerce (Supply Chain Management Option) or equivalent qualification from a recognized institution;
Shown merit and ability as reflected in work performance and results
Full membership; Kenya Institute of Supplies Management (KISM) in good standing
Supplies Practitioner's Licence issued by Kenya Institute of Supplies Management (KISM)
Proficiency in Computer Applications.
Functional Skills, Behavioral Competencies and Attributes:
Report writing and presentation skills;
Communication skills;
Problem solving skills
Analytical skills
Team building skills
Planning and Organizing skills;
Presentation skills;
Time management skills