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Store Administrator at Strathmore University
Strathmore University
August 28, 2026
Full-time
On-site
Basic Job Summary
The job holder is responsible for ensuring that optimal stock levels are maintained at all times and internal orders from departments are serviced promptly.
Duties and Responsibilities
Receiving Goods
Track and expedite orders to ensure timely delivery as per the approved purchase orders issued to suppliers
Inspect and verify all goods delivered to ensure conformance to order specifications, quality and quantities.
Posting all received invoices into the management system daily.
Generate a Good Received Note (GRN) and attach it to the invoices as required.
Issuing Goods
Receive approved internal orders for goods at the store and issue as required at the specified times.
Issue Goods from the store as per the approved internal orders
Replenish supply inventories following the established guidelines of the company Monitoring stock levels
Record Keeping
Post all the stock data into the system/s as required and prepare the required reports at the specified times
Facilitate the monthly stock taking exercise and report accordingly as required
Maintain the store's filing system and keep in safe custody all related files, records, and other documents in their complete form, as per policy
Administration
Ensure that the Warehouse and/or store comply with OSHA requirements.
Collect, analyse and report to the Procurement Manager on customer feedback on stores' services and suggestions.
Ensuring other store officers keep proper record and update inventory on time.
Working closely with the procurement department to facilitate purchases and disposal of excess or obsolete stock items.
Operations
Keep the stores and warehouse clean, organized and free from any hazards.
Ensure compliance with health and safety regulations as well as the warehouse and stores procedures
Monitor stock levels and re-order supplies as needed to maintain optimal inventory levels.
Minimum Academic Qualifications
Bachelor's degree in Business-related Degree (Degree Supply Chain, Procurement highly preferable) or any related field from a recognized institution.
Professional qualifications in procurement.
Experience
At least 2 years of experience in procurement.
Competencies
Demonstrated ability to independently resolve complex problems in a timely manner
Outstanding Written and Verbal Communication
Strong Planning and Organizational Skills
Interpersonal Skills
Negotiating Skills
High level of Integrity
The job holder is responsible for ensuring that optimal stock levels are maintained at all times and internal orders from departments are serviced promptly.
Duties and Responsibilities
Receiving Goods
Track and expedite orders to ensure timely delivery as per the approved purchase orders issued to suppliers
Inspect and verify all goods delivered to ensure conformance to order specifications, quality and quantities.
Posting all received invoices into the management system daily.
Generate a Good Received Note (GRN) and attach it to the invoices as required.
Issuing Goods
Receive approved internal orders for goods at the store and issue as required at the specified times.
Issue Goods from the store as per the approved internal orders
Replenish supply inventories following the established guidelines of the company Monitoring stock levels
Record Keeping
Post all the stock data into the system/s as required and prepare the required reports at the specified times
Facilitate the monthly stock taking exercise and report accordingly as required
Maintain the store's filing system and keep in safe custody all related files, records, and other documents in their complete form, as per policy
Administration
Ensure that the Warehouse and/or store comply with OSHA requirements.
Collect, analyse and report to the Procurement Manager on customer feedback on stores' services and suggestions.
Ensuring other store officers keep proper record and update inventory on time.
Working closely with the procurement department to facilitate purchases and disposal of excess or obsolete stock items.
Operations
Keep the stores and warehouse clean, organized and free from any hazards.
Ensure compliance with health and safety regulations as well as the warehouse and stores procedures
Monitor stock levels and re-order supplies as needed to maintain optimal inventory levels.
Minimum Academic Qualifications
Bachelor's degree in Business-related Degree (Degree Supply Chain, Procurement highly preferable) or any related field from a recognized institution.
Professional qualifications in procurement.
Experience
At least 2 years of experience in procurement.
Competencies
Demonstrated ability to independently resolve complex problems in a timely manner
Outstanding Written and Verbal Communication
Strong Planning and Organizational Skills
Interpersonal Skills
Negotiating Skills
High level of Integrity