Job Description
A beverage manufacture and distributor in South Africa, has a permanent employment opportunity for an experienced Stores Manager, based in East London, Eastern Cape.
The purpose of this role is to manage the day-to-day operations of the raw material and packaging in the Stores department, ensuring the efficient receipt, storage and dispatching of the raw material and packaging
This role is crucial in maintaining the integrity of the supply chain by ensuring that the raw material and packaging inventory is managed effectively, in compliance with FSSC 22000 requirements
Duties and Responsibilities:
Bachelor's degree/Diploma in supply chain management, Logistics, Business Management or a related field
Minimum of 3 or more years' experience in warehousing and inventory management, preferably in a FMCG environment
In-depth understanding of FMCG industry requirements for supply chain processes
Proficiency in Microsoft Office and ERP systems
Valid Driver's license
Strong knowledge of FSSC standards and requirements and the ability to ensure compliance in all areas of responsibility will be an advantage
Key Competencies:
Excellent verbal and written communication skills, with the ability to liaise effectively across departments
Ability to identify issues quickly and implement effective solutions
High level of accuracy and attention to detail
Ability to make informed decisions quickly and effectively
Adaptability to changes in the FMCG environment and ability to manage multiple priorities
Key Responsibilities but not limited to:
Stores Management
Manage the day-to-day operations of the raw material/packaging stores department in line with FSSC 22000 requirements
Ensure the raw material/packaging stores department are clean and organized according to company guidelines
Manage and coordinate the receipt, storage and dispatch of raw material to ensure timely order fulfilment
Ensure efficient space utilization
Ensure timely delivery of raw material/packaging and resolve any supply chain issues
Inventory Management
Ensure and maintain accurate raw material/packaging inventory levels by conducting regular cycle counts and reconcile with the inventory management system
Minimize obsolete and expired raw material in line with FSSC 22000 requirements
Ensure that staff adhere to the FIFO and FEFO principles
Investigate and resolve any discrepancies or issues related to inventory, deliveries, or store operations
Ensure that correct quantities of raw material/packaging are timeously dispatched to the different departments for production processes
Document control and compliance
Implement, and maintain an effective document control system that complies with FSSC 22000 requirements
Ensure all records related to raw material/packaging stores operations (e.g., receiving documentation, inventory records, dispatch documentation,) are accurately maintained, up-to-date, and easily retrievable
Regularly review and update Standard Operating Procedures (SOPs) to ensure SOP's reflect current practices and comply with food safety standards
Coordinate with the Quality Assurance team to ensure that all documentation meets internal and external audit requirements
Take part in the preparation for internal and external audits
Train stores staff on the importance of accurate record-keeping and document control in relation to food safety
Staff Management
Manage employee relations within the stores department, ensuring adherence to company policies and procedures
Serve as the primary point of contact for employee concerns, grievances, and disciplinary actions, ensuring that they are handled in accordance with company policy and legal requirements
Plan, organize, and control the day-to-day activities of the store's teams
Conduct performance reviews, set goals, and provide feedback to stores staff on their performance
Manage staffing levels to meet operational requirements, including hiring and training new employees
Conduct regular training sessions with staff on stores operating procedures
Foster a positive work environment that encourages teamwork, accountability, and continuous improvement
Health and Safety
Ensure that all stores' operations comply with health and safety regulations
Take part in regular safety audits and risk assessments and implement corrective actions as necessary
Ensure that all stores' staff are trained on health and Safety policies and procedures
Ensure the stores department operates in accordance with health and safety regulations in line with FSSC 22000 requirements
Ensure compliance with all relevant legal and company standards, including environmental regulations
Lead initiatives to promote a safe working environment and reduce workplace accidents
Communication and Coordination
Coordinate with other departments to ensure smooth operations and resolve any issues that arise
Provide regular updates and reports to senior management on stores and factory warehouse operations