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Study Coordinator at Desmond Tutu Health Foundation
Desmond Tutu Health Foundation
October 13, 2026
Full-time
On-site
Requirements
Degree in Health-related tertiary qualification
At least 3 years' experience in clinical research
At least 3 years' experience as a Study Coordinator
Knowledge of HIV /TB /STI's
Knowledge of quality control, activities, systems and processes (QA/QC)
Knowledge of ethical and regulatory compliance procedures and documentation required for clinical trials
Knowledge of data quality assurance and quality control skills, including experience drafting standard operating procedures for clinical trials
Study monitoring and evaluation skills, including regular report generation.
Good work ethics
Willingness to line manage counsellors if required
Excellent communications skills (verbal and written)
Planning and organizing skills
Strong problem-solving skills
Strong decision-making skills
Attention to detail
Ability to work independently and as part of a team
Ability to work under pressure
Valid Driver's License and own transport
Responsibilities:
Study management and implementation:
The successful implementation and execution of studies and related protocols and SOPs to ensure smooth and successful running of studies from start up to archiving.
Maintaining investigator site files (including Ethics communication, all versions of protocol and consent forms, staff details etc.) and documentation.
Ensuring all staff have current CVs, GCP certification, and professional registrations
Assisting with regulatory submissions
Preparation of study documentation required for study visits and study operation (paper source documents, logs etc.)
Responsible for staff training (including documentation) and oversight, data collection, and other administrative tasks.
Ensure that QC/QA processes are followed
Ensure that study specific lab and pharmacy documentation is complete
Preparing for monitoring visits
Ensure that the site is audit and inspection ready
Work with the monitors to resolve queries timeously
Ensure site and study SOPs are current and staff are trained.
Ensure compliance with SOPs
Monitoring recruitment and ensuring recruitment and retention targets are met timeously and maintained.
Compiling of study progress reports for site and study meetings.
Documentation of protocol deviations and implementation of CAPAs when necessary
Ensure that all necessary equipment and consumables needed for conduct of the study are ordered, delivered and maintained.
Communication:
Maintaining a positive relationship between site staff; between staff and participants and staff and any external stakeholders
Maintain a positive relationship with monitors and sponsor project managers.
Attend calls with study stakeholders.
Since many studies require collaboration with international partners, after hours calls may be expected at a reasonable hour and at reasonable frequency.
The site has a study phone so that participants are able to reach clinical staff 24/7. This is monitored on a rotational basis
Clear communication of study successes and challenges with the PI and other site leadership
Site Related Activities:
Participate in site meetings and take minutes when required.
Adhere to all site operating procedures.
Management of participant reimbursement as required.
Working with line managers of other staff to ensure study and site cohesion.
Promote the site and maintain the site's reputation with visitors, stakeholders and colleagues.
Assist colleagues with communication with support services (e.g. IT, HR) to ensure smooth operation of the site
Line Management:
Line-manage allocated staff (e.g. counsellors) and manage timesheets and leave forms
Conduct performance assessments of relevant staff and provide constructive feedback to staff as per DTHF HR policies.
Communicate with and assist HR department with regards to HR related pr
Degree in Health-related tertiary qualification
At least 3 years' experience in clinical research
At least 3 years' experience as a Study Coordinator
Knowledge of HIV /TB /STI's
Knowledge of quality control, activities, systems and processes (QA/QC)
Knowledge of ethical and regulatory compliance procedures and documentation required for clinical trials
Knowledge of data quality assurance and quality control skills, including experience drafting standard operating procedures for clinical trials
Study monitoring and evaluation skills, including regular report generation.
Good work ethics
Willingness to line manage counsellors if required
Excellent communications skills (verbal and written)
Planning and organizing skills
Strong problem-solving skills
Strong decision-making skills
Attention to detail
Ability to work independently and as part of a team
Ability to work under pressure
Valid Driver's License and own transport
Responsibilities:
Study management and implementation:
The successful implementation and execution of studies and related protocols and SOPs to ensure smooth and successful running of studies from start up to archiving.
Maintaining investigator site files (including Ethics communication, all versions of protocol and consent forms, staff details etc.) and documentation.
Ensuring all staff have current CVs, GCP certification, and professional registrations
Assisting with regulatory submissions
Preparation of study documentation required for study visits and study operation (paper source documents, logs etc.)
Responsible for staff training (including documentation) and oversight, data collection, and other administrative tasks.
Ensure that QC/QA processes are followed
Ensure that study specific lab and pharmacy documentation is complete
Preparing for monitoring visits
Ensure that the site is audit and inspection ready
Work with the monitors to resolve queries timeously
Ensure site and study SOPs are current and staff are trained.
Ensure compliance with SOPs
Monitoring recruitment and ensuring recruitment and retention targets are met timeously and maintained.
Compiling of study progress reports for site and study meetings.
Documentation of protocol deviations and implementation of CAPAs when necessary
Ensure that all necessary equipment and consumables needed for conduct of the study are ordered, delivered and maintained.
Communication:
Maintaining a positive relationship between site staff; between staff and participants and staff and any external stakeholders
Maintain a positive relationship with monitors and sponsor project managers.
Attend calls with study stakeholders.
Since many studies require collaboration with international partners, after hours calls may be expected at a reasonable hour and at reasonable frequency.
The site has a study phone so that participants are able to reach clinical staff 24/7. This is monitored on a rotational basis
Clear communication of study successes and challenges with the PI and other site leadership
Site Related Activities:
Participate in site meetings and take minutes when required.
Adhere to all site operating procedures.
Management of participant reimbursement as required.
Working with line managers of other staff to ensure study and site cohesion.
Promote the site and maintain the site's reputation with visitors, stakeholders and colleagues.
Assist colleagues with communication with support services (e.g. IT, HR) to ensure smooth operation of the site
Line Management:
Line-manage allocated staff (e.g. counsellors) and manage timesheets and leave forms
Conduct performance assessments of relevant staff and provide constructive feedback to staff as per DTHF HR policies.
Communicate with and assist HR department with regards to HR related pr