KEY RESPONSIBILITIES
Strategic Supply Planning & Forecasting
Conduct comprehensive market demand studies utilizing advanced statistical methods, historical consumption patterns, seasonal trends, economic indicators, and market intelligence to develop highly accurate, multi-horizon product forecasts that determine optimal product requirements and importation schedules
Lead the development and continuous refinement of the internal supply plan through active consultation with relevant stakeholders to maximize pipeline utilization efficiency, optimize product mix, and ensure consistent product availability at all Depots and Terminals
Develop, implement, and maintain sophisticated inventory optimization models incorporating min/max levels, safety stock calculations, reorder points, and economic order quantities (EOQ) to strategically balance supply requirements against business needs, minimizing both stockout risks and excess inventory holding costs
Perform scenario planning and sensitivity analysis to evaluate the impact of various supply chain disruptions, demand fluctuations, and market changes on inventory positions and product availability, developing contingency plans and risk mitigation strategies
Collaborate with Stakeholders to align procurement strategies with demand forecasts, ensuring optimal timing and volumes for product importation while considering market prices, storage capacity constraints, and working capital requirements.
Continuously monitor forecast accuracy through statistical validation techniques, analyze variances between forecasted and actual demand, and implement corrective measures to enhance forecasting precision and reliability
Vessel Performance Management & Importation Efficiency
Monitor and manage comprehensive vessel performance metrics to ensure timely vessel berthing at port, tracking vessel positions, estimated time of arrival (ETA), and coordinating with port authorities and marine agents to minimize delays and optimize berth allocation
Track, analyze, and report on efficient discharge rates, discharge volumes, pumping performance, and overall cargo operations, systematically comparing actual performance against planned schedules, contractual obligations, and industry benchmarks to identify optimization opportunities
Proactively manage and coordinate all vessel-related metrics and operational activities including laytime utilization, berth occupancy, discharge efficiency, and cargo documentation processing to minimize demurrage charges, reduce port dwell time, and optimize overall marine logistics costs
Maintain detailed records and analysis of vessel performance data, discharge operations, and marine costs to identify trends, benchmark performance against industry standards, and support continuous improvement initiatives in marine logistics efficiency
Coordinate closely with shipping agents, port authorities, terminal operators, and internal stakeholders to resolve operational challenges, expedite cargo discharge, and ensure compliance with all marine safety and security protocols
Analyze demurrage and detention patterns to identify root causes of delays, develop preventive measures, and implement operational improvements that reduce marine logistics costs and enhance supply chain reliability
Inventory Management & Logistics Optimization
Monitor and analyze daily stock status across all storage depots, terminals, and distribution facilities through systematic review of inventory reports, performing comprehensive reconciliation of physical stocks against system records, and immediately investigating any discrepancies, variances, or anomalies to maintain inventory data integrity
Ensure adequate product stock availability in all storage and loading depots to consistently meet customer requirements, prevent service disruptions, and maintain committed Service Level Agreements (SLAs) by proactively identifying potential shortfalls and coordinating timely replenishment actions
Conduct in-depth analysis of logistics data related to product movement patterns, transportation modes, freight costs, depot utilization rates, and distribution efficiency to identify, quantify, propose, and implement continuous improvement initiatives aimed at maximizing operational efficiency and driving measurable cost savings
Coordinate closely with Operations teams and Service Center personnel to optimize loading depot schedules, maximize throughput capacity, reduce truck turnaround times, minimize queuing delays, and enhance overall distribution efficiency while maintaining safety and quality standards
Develop and maintain optimal inventory distribution strategies across the depot network, ensuring strategic positioning of products based on regional demand patterns, transportation economics, and service level requirements to minimize total supply chain costs
Monitor and manage inventory aging, product quality parameters, and stock rotation (First-In-First-Out principles) to prevent product degradation, minimize losses from obsolescence or contamination, and ensure consistent product quality delivery to customers
Evaluate and recommend improvements to depot infrastructure, storage capacity, loading systems, and distribution networks to support business growth, enhance operational efficiency, and reduce supply chain bottlenecks
Regulatory Compliance & Stakeholder Liaison
Act as the company's primary technical liaison and subject matter expert with key external regulatory bodies and industry stakeholders, including Kenya Pipeline Company (KPC), Kenya Revenue Authority (KRA), Kenya Ports Authority (KPA), Energy and Petroleum Regulatory Authority (EPRA), Uganda Revenue Authority, and other petroleum industry coordination forums
Represent the company professionally at Oil Industry supply coordination meetings, industry stakeholder forums, technical working groups, and regulatory consultations, providing comprehensive updates on supply status, and advising senior management on critical issues requiring strategic decisions or immediate action
Ensure strict adherence to all petroleum industry decisions, agreements, protocols, and regulatory requirements established between Oil Marketing Companies (OMCs) and Government authorities where the company has obligations or participation requirements, maintaining comprehensive documentation of compliance activities
Manage the timely and accurate preparation, submission, and follow-up of all statutory documentation, regulatory reports, compliance certificates, and industry returns.
Monitor regulatory developments, policy changes, industry guidelines, and government directives affecting petroleum supply chain operations, assessing their impact on business operations and recommending appropriate compliance strategies and operational adjustments
Build and maintain strong collaborative relationships with regulatory officials, industry counterparts, and technical experts to facilitate efficient resolution of operational issues, expedite approvals and clearances, and stay informed of emerging industry trends and best practices
Coordinate internal compliance activities across departments, ensuring all supply chain operations meet legal requirements, industry standards, environmental regulations, and contractual obligations, while supporting audit activities and responding to regulatory inquiries
Reporting & System Integrity
Design, build, and maintain advanced interactive dashboards and comprehensive reports utilizing Business Intelligence (BI) tools and data visualization platforms to monitor supply chain health, including real-time stock status, product movement tracking, vessel position monitoring, inventory turnover analysis, and supply-demand balance indicators
Track and analyze critical Key Performance Indicators (KPIs) including forecast accuracy (MAPE), stock availability rates, Average Days of Supply (ADS), inventory turnover, fill rates, on-time delivery performance, vessel efficiency metrics, and supply chain costs, reporting monthly performance to management with detailed narrative context, trend analysis, and actionable recommendations
Ensure all new supply agreements, procurement contracts, shipping arrangements, storage agreements, and related commercial documentation have corresponding accurate master data (including material codes, pricing structures, terms and conditions, and vendor information) properly configured, validated, and maintained in the Enterprise Resource Planning (ERP) system
Establish and maintain data quality standards, perform regular data audits, and implement data governance practices to ensure accuracy, completeness, and consistency of supply chain information across all systems and reporting platforms
Develop automated reporting mechanisms and exception alerts to provide real-time visibility into supply chain disruptions, inventory imbalances, performance deviations, and compliance concerns, enabling proactive management intervention
Collaborate with IT and ERP system administrators to enhance system functionality, implement process automation, optimize data integration, and ensure system configurations support efficient supply chain operations and accurate reporting
Prepare comprehensive ad-hoc analyses, special studies, and management presentations on supply chain topics, market developments, operational challenges, and strategic opportunities as requested by senior leadership
Job Requirements
KEY COMPETENCIES & QUALIFICATIONS
Educational Requirements
Bachelor's degree in Supply Chain Management, Logistics, Industrial Engineering, Operations Research, Business Administration, Economics, or related quantitative field (required)
Master's degree in Supply Chain Management, Business Administration (MBA), Industrial Engineering, or related discipline (preferred)
Professional certifications such as Certified Supply Chain Professional (CSCP), Certified in Production and Inventory Management (CPIM), Certified Professional Forecaster (CPF), or similar supply chain credentials (highly desirable)
Professional Experience
Minimum 5-7 years of progressive experience in supply chain planning, demand forecasting, inventory management, or logistics analytics roles within petroleum, energy, manufacturing, or distribution industries
Proven track record of developing and implementing accurate demand forecasts, inventory optimization models, and supply planning processes that deliver measurable business value
Demonstrated experience in marine logistics, vessel performance management, port operations, or importation coordination within the petroleum or shipping industry (highly preferred)
Experience working with regulatory bodies, industry associations, or government agencies in the petroleum sector is a significant advantage
Strong background in data analysis, statistical modeling, and business intelligence reporting with demonstrated ability to translate complex data into actionable insights