REQUIREMENTS :
A Senior/Grade 12 certificate or equivalent. Three (3) to (5) five years' relevant in Supply Chain Management experience required. Basic knowledge of supply chain duties, practices as well as the ability to capture data, operate computer and collate administrative statistics. Knowledge and understanding of Public Finance Management Act (PFMA), Treasury Regulations, Preferential Procurement Policy Framework (PPPFA) and all applicable SCM guidelines, policies, practices, and procedures. Knowledge of financial operating systems (SAP, CSD etc). Knowledge and insight of Human Resources prescripts.
Knowledge of working procedures in terms of the working environments. Knowledge and understanding of the framework governing the Public Service. Interpersonal relations. Good Communication skills both (verbal and written). Accountability and ethical conduct. Framework for managing performance information. Knowledge of implementing policies of PMDS. Problem solving and Analysis. People and Diversity Management. Client Orientation, Communication, Accountability and Ethical Conduct.
DUTIES :
Coordinate, review, research, analyses and plan the procurement needs of the Cluster. Coordinate, review, collect information and implement the demand management plan for the Cluster. Receive requests for goods and services from end user and verify for compliance. Shortlist suitable suppliers from Central Supplier Database. Invite and receive quotations from suppliers. Ensure compliance with SCM policies, processes, and procedures. Render demand and acquisition clerical support. Provide secretariat functions to bid committee Check purchase requisitions and purchase order for correctness, completeness and sign the requisition and order documents. Approve purchase requisitions and purchase orders on SAP system. Create contracts and ensure contract performance is adhered to.
Administer, maintain, and update contract register to ensure transparency and record keeping. Implement controls to ensure that purchase orders are placed for items on approved contracts and non-contract requisitions. Update and ensure the maintenance of vendors on system. Render logistical support service: Receive and verify goods delivered from suppliers prior to performing goods receipts (Goods Receipt Voucher) on SAP system and maintain goods receipts register. Issue goods to the end-users (direct and stock purchase) Identify redundant and obsolete stock. Control stock levels and conduct stock taking. Assess SCM audit and compliance readiness. Supervise human resources/staff. Render asset management clerical support: Process payments on SAP. Provide training to the internal clients regarding updates on SCM processes and procedures. Attend to SCM related enquiries.