Overview
Effective, cost-effective, efficient and compliant shipping, transport and 3rd party warehouse related activities within Protea Chemicals, inclusive of all dry chemicals, bulk liquids and exports. This includes air, road and sea transport.
Qualifications
Logistics/Supply chain Degree
Post graduate qualification - Advantageous
Experience
5 years' experience in Supply Chain
ERP Systems
Work experience in Supply Chain
Experience in International Sourcing - Advantageous
Duties
Cost-effective and lowest risk transport solutions
Deliver on the material movement plan in the most cost effective and lowest Risk execution plan
Set logistics objectives and quality standards for areas of control
Ensure Transport Costs are within the budgeted parameters
Optimised and drive continuous improvement culture within the Supply Chain teams
Through set up programmes and systems ensure the HSE aspect and impacts are continuously improved on
Continuously support and work in improving the specific Bulk Powder Supply chain
Support all internal Stake holders in delivering and improving on the Operational efficiency of the Supply Chain execution
Prevented/mitigated operational delivery risk
Enable safe and conducive work environments in the delivery and execution of the Operational plan in the Supply chain teams
Manage compliance to all relevant policies, legislation and underwritten codes of practice
Manage transport related risks to company considering that hazardous chemicals including chlorine are being transported
Customer and internal Stake holder satisfaction
Support and deliver on the business OTIF targets through monitoring and improving on own agreed upon support targets
Set and embed customer focused service standards to enable informed and optimally serviced clients
Investigate and resolve customer issues
The employee shall be required to perform any other reasonable tasks/services from time to time as required by the business
Enabled supply chain logistics operations
Clearly defined delivery and performance objectives
Availability of appropriate finances, technologies, systems, tools and means of delivery
Processes to enable performance and delivery
Work climate supporting performance and service excellence
Skilled and motivated people
Logistics Governance
Ensure third-party logistics compliance in terms of the contractor management system (safety files, fatigue management, vehicle compatibility and quality of services received)
Perform the necessary auditing including SQAS audits internally and externally
Audit the compliance of the internal distribution fleet, and serve as the subject matter expert guiding the team on responsible practices
Lead incident investigations and corrective actions
Serve as the first responder where possible, or as the emergency coordinator for incidents
Imports/Exports coordination
Continuous Responsibilities (Exports & Imports)
Maintain clear, timely communication with Internal (Sales, Operations, Procurement, Finance) and external (Forwarders/Carriers)
Ensure records are complete and accurate (BOL, CI, PL, COA, MSDS, LOA, clearing instructions), matching Incoterms and regulatory standards
Proactively escalate delays (space constraints, port congestion, customs holds) and propose alternatives (rerouting, mode changes)
Maintain tracking for bookings, departures/arrivals, clearance milestones, and document dispatch; provide regular status reports
Identify bottlenecks (e.g., BOL cycle time, clearance delays) and lead small improvements with forwarders or internal teams
Job Competencies
Duties Continued:
EXPORTS (Outbound)
Manage the process through the various gates of:
Shipping or freight quotations in line with the incoterms
Insurance
Carrier/forwarding
Stacking requirements
Tracking of shipments
Internal communications
BOL approval and documentation
Internal and external planning
Ensuring all requirements are captured in the ERP system
IMPORTS (Inbound)
Manage the process through the various gates of:
Costing
Pre-shipment coordination
Ordering and planning, together with the various stakeholders
Insurance
Shipping compliance
Ensuring all requirements are captured in the ERP system
Shipping tracking and clearing and forwarding
Merchanting
Place the order with the supplier - Confirm Incoterms and contract structure with the supplier. Ensure that the customer order aligns with the supplier terms
Ensure the supplier received the order and payment terms are pre-agreed with sales (e.g., prepayment, 30 days, L/C, etc.)
If prepayment or L/C is required, engage finance to provide the L/C
Obtain the ETD from the supplier, and inform sales
Obtain the stacking dates and documents (drafts from the supplier - Commercial Invoice, Packing List, Certificates of Analysis, Certificate of Conformity, SGS certificates, Tracking Certificate, MSDS, draft shipping document (Bill of Lading)
Manage and check the document accuracy - names/addresses, Port of Discharge, Customer Clearing agents, Demurrage Free days, Product Final Destination. (triangulation - Sales, supplier & customer)
Correct consignee details and destination import requirement (HS codes, declared values, import permits/licenses if any)
Monitor arrival notifications, customs clearance progress, and final delivery to the customer—capture POD (BoL, etc).
Provide customers with timely document packs and supporting statements required by their agent to clear the shipment
Load supplier documentation into D365 Finance for
Finance to invoice the customer
Foreign payments: provide SWIFT confirmations where required
Share ETA changes and status throughout the movement until delivery
Deadline:23rd June,2026