Reference Number: CTVC/SCO/01/26 (1 POST)
Position Summary
Reporting to the Principal. The Supply Chain Officer shall be responsible for providing leadership in procurement issues of the institution. They will be responsible for coordination of procurement and disposal processes in accordance to Public Procurement and Asset Disposal Act 2015 and Regulation 2020.
Key Duties and Responsibilities
Consolidates annual procurement and disposal plans
Maintain and continuously update lists of registered suppliers, contractors and consultants in various specific categories
Provide a signed professional opinion to the accounting officer on the procurement or asset disposal proceedings
Arrange for occasional visits of inspection to the stores, at least quarterly in each calendar year
Prepare draft contracts and Monitor contracts to ensure implementation in accordance with terms and conditions
Take custody and monitor application of tender security, performance security, and professional indemnity certificate
Prepare monthly progress report of all procurement contracts and submit to the accounting officer
Ensure that all stores purchased are received and taken on charge
Ensure that stores are not allowed to suffer deterioration from any preventable cause
Conduct quarterly and annual stock taking
Certify the invoices and payment vouchers to suppliers
Verify that available stock levels warrant initiating a procurement process
Develop and implement procurement, inventory, and distribution strategies
Ensures compliance with procurement regulations and best practices
Requirements for Appointment
Bachelor's Degree in commerce, business administration (supplies management), economics, procurement and supplies management or their equivalent
Diploma in Supply Chain Management or its equivalent from a recognized institution
CIPS/CPSP certification level 2
Must have valid practicing licence from the professional body
Must be in good standing with the professional body
Must be registered with relevant professional body (KISM/CIPS)
Minimum three (3) year experience in store keeping and or inventory management
Computer Skills
Fulfil the requirements for Chapter six (6) of the Constitution