Duties and Responsibilities
Student Teaching Experience Placement Administration;
The administrator will manage the administrative processes related to student
Teaching Experience placements, including:
Capturing and updating student placement data in the Teaching Experience database or tracking system.
Collecting and organising student placement forms and documentation.
Capturing and updating student placement data in the Teaching Experience database or tracking system.
Preparing placement lists and reports for TEC review.
Issuing placement confirmation communication to students.
Maintaining records of student placements per semester or placement cycle.
Filing and archiving all placement documentation for audit and compliance purposes.
Schools Database and Partnership Administration
The administrator will maintain administrative records related to partner schools by:
Maintaining and updating the Teaching Experience school database.
Recording information of schools, principals, and mentor teachers.
Filing and organising school partnership documentation.
Maintaining records of communication with schools.
Assisting with administrative arrangements for school engagement activities.
Communication and Documentation Management
The administrator will assist with preparing and managing Teaching Experience documentation and correspondence, including:
Preparing and sending placement letters and official correspondence to schools.
Preparing mentor teacher information packs.
Managing and filing email communication related to Teaching Experience.
Ensuring all documentation is accurately filed and accessible.
Teaching Experience Supervisor Administration
The administrator will support the TEC in managing the administrative processes related to Teaching Experience Supervisors, including:
Maintaining an updated database of Teaching Experience Supervisors (TES).
Preparing documentation related to supervisor appointments and allocations.
Assisting with supervisor allocation to student placements.
Coordinating logistics for supervisor meetings, training sessions, and briefings.
Recording attendance and documentation from supervisor training sessions.
Compliance and Documentation Management
The administrator will ensure that all Teaching Experience administrative documentation is accurately maintained, including:
Managing student indemnity forms.
Preparing registers for events, workshops, and placement activities.
Maintaining records for audit and compliance purposes.
Uploading required documentation to the SOE Teams channel.
Maintaining secure and organised digital and physical filing systems
Qualifications
Minimum requirements: Matric or any Higer Certificate will be advantageous.
Experience
Experience in higher education administration, academic administration, or school administration, or will be advantageous.