About the Job
The Team Assistant provides support to the Plant Manager by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative, secretarial, analytical and research duties. He/she will also support the wider team with administrative activities.
This classification requires leadership qualities such as adaptability, flexibility, dependability, confidentiality and accountability. Much of the work is support driven, and requires a high sense of urgency, independence, initiative and self-discipline.
What you'll be doing
Sees to the effective management of the Plant Manager calendar by organizing and maintaining diaries and making appointments
Ensure confidentiality of information from the Plant Manager office
Arrange travel, visas and accommodation and where required may attend meetings to take notes or dictation or to provide general assistance during meetings;
Screening phone calls, enquiries and requests, and handling them when appropriate;
Dealing with incoming email, faxes and post, often corresponding on behalf of the Plant Manager
Preparation of Departmental correspondence documents such as briefing papers, reports and presentations;
Organizing and attending meetings and ensuring the Plant Manager is well prepared for meetings
Liaising with clients, suppliers and other staff.
File and retrieve corporate documents and reports
Ensure involvement in the implementation and maintenance of integrated management system in the plant
Requirements
Preferably Graduate any discipline
Minimum 2 years relevant experience
Exemplary customer service skills, including the ability to identify needs, provide prompt response, and exhibit patience, respect and professionalism in all interactions
Must be able to interpret and present data
Must be able to communicate effectively, both orally and in writing
Must be highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications
Able to organize and plan complex initiatives.
Proficiency in local dialects would be an advantage