Technical Documentation Officer

Main Functions

• Organize the storage and management of collections (geological, well, etc.) as well as EP records (administrative, technical, contractual, or other documents) using the eSEARCH software
• Receive and check the arrival of the documents and samples
• Index, scan, and barcode all incoming documents
• Assist in filling and retrieval of well samples, such as cores, cuttings and mud samples
• Search and provide documents from the archives
• Submit lists of objects to destroy to the Geoinformation Manager for approval and supervise destructions
• Guarantee the preservation of the documents and samples
• Perform QC and format the data for loading into the databases; ensure proper data extractions
• Follow the rules of confidentiality and destruction
• To scan / rasterize logs, maps, etc.
• Retrieving of Well Reports, Scanning, Preparing, and Loading into eSearch DB
• Retrieval of ditch cutting data and samples for research students
• Scanning of Well Reports and Report Geological Studies
• Identify duplicate reports and documents in ESearch and tag them for deletion (database cleanup)
• QC of all reports retrieved from the offices to avoid duplication on the Esearch Database
• Uploading of Paper logs into Esearch database
• Capture metadata from Paper Logs on excel sheet for archiving
• Shredding and destruction of duplicate and obsolete Report and Logs from GSR Warehouse to the dump site in PHC Office complex
• Any other duties as may be assigned from time to time

Accountabilities

• Treating official reports and documents with utmost confidentiality and priority
• Maintain a high level of responsibility and product quality assurance
• Timeliness and focus are key requirements of the job holder
• Sending outgoing samples and/or documents in timely manner
• Cordial interpersonal relationship with other members of staff, contractors, and visitors
• Professional Archiving and indexation skills

Job Requirements

• B.Sc or HND in Sciences and Computer science
• Good appreciation of English Language and effective report writing skills
• Computer proficiency in Word, Excel and PowerPoint
• 5 years or more working experience on the job as Log digitizer and archivist.