SPECIFIC ROLES AND RESPONSIBILITIES
Project Management Framework & Governance
Publish the Adeso Delivery Playbook (10 - 12 pages): lifecycle (Intake → Initiate → Plan → Deliver → Close), roles/RACI (Sponsor, Project Lead, TPM, Finance/Grants,
MEL/Compliance, IT/InfoSec), change control, and closeout/learning notes.
Tailor standards for small/medium/large efforts; enforce naming/versioning, artifact locations, and document hygiene in SharePoint/Teams.
Define approval gates: Intake screening → Business case (incl. financial viability) → Plan baseline → Delivery reviews → Closeout & learning.
Portfolio, Intake & Scheduling
Stand up a single intake and backlog; run a weekly intake review with COO and functional leads (go/hold/kill).
Facilitate the monthly portfolio review (RYG, risks, dependencies, capacity); maintain decision, risk, and dependency logs.
Drive annual planning with quarterly refresh; roll organizational priorities into entity/department roadmaps with KPIs and quarterly milestones.
Tooling & Data (build the system)
Configure Microsoft 365: Teams/SharePoint (PMO Hub), Planner or Project for the web
+ Roadmap; and/or Asana/similar system where appropriate; standardize templates, permissions, and storage.
Implement a single Org Ops Register (list) and publish a Power BI (or equivalent) portfolio dashboard (e.g., Overdue, Next-14-days, Red/Amber, compliance calendar).
Automate nudges/roll-ups (weekly update reminders, due-date alerts, Red status escalations) via simple flows.
Financial Modeling & Business Cases
Build right-sized models (P&L, Cash Flow; unit economics) and scenario analyses (ROI/IRR/payback) to pressure-test proposals and ongoing projects.
Write concise decision memos with options, risks, and recommended next steps for COO/ED/CFO.
Change Management & Enablement
Deliver role-based training (Project Leads, Sponsors, Analysts), quick-start guides, and office hours; stand up a champions network.
Track adoption KPIs (template use, hygiene, on-time updates) and iterate processes to remain lightweight and effective.
Cross-Functional Coordination & Compliance
Coordinate with Finance on donor reporting and monthly close calendars;
with Programs on MEL basics; with Shared Services on policy/process rollouts.
Maintain the separation between NGO and commercial streams (data, approvals,
budgets) while providing a single executive view of progress.
EDUCATION, SKILLS AND EXPERIENCE
Bachelor's degree in Engineering, Business, Finance/Economics, Information Systems, or related field; advanced degree (MBA, MS) is a plus.
PMP (or PRINCE2/PMI-ACP) certification required; PMP preferred.
6+ years building and operating project/program management processes and portfolio routines across multi-team environments (NGO and/or commercial).
Proven track record implementing PM tooling (Microsoft 365:
Teams/SharePoint/Planner or Project for the web + Roadmap; Asana/Trello-class tools) and establishing a central portfolio/dashboard.
Demonstrated experience turning annual strategies into actionable, scheduled
work with milestones, owners, and KPIs