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Transport Control Administrator at Vector Logistics
Vector Logistics
October 6, 2026
Full-time
On-site
Job Purpose
To mitigate company risk by executing route assignments through daily dispatching and debriefing of drivers and vehicles. Coordinate the dispatch process per route and physically debrief each route in order to support increased customer service and improve efficiencies in the business.
Key Responsibilities
Vehicle Dispatch
Administer and monitor the uploaded system route allocations on a daily basis
Ensure that the vehicles are dispatched according to the agreed business process
Responsible for issuing all relevant documentation to the driver, including equipment (including but not limited to) vehicle keys, fuel cards, thermometers, and navigational tools
Check company resources and staff meet company standards as per the Daily Vehicle Checklist form
Ensure the Tracking tripsheet is correct as per the physical situation in terms of driver, vehicle, and other resources before the vehicle leaves the depot
Driver Debriefing
Monitor real time fuel consumption, speeding, braking, and other driving and vehicle performance exceptions prior to vehicle returning to the depot
Note exceptions of route in prereturn on the tracking system, e.g., door openings outside Decos.
Liaise with Tracking on-Road Execution Agents.
Retrieve the printed debrief document and correct daily vehicle checklist prior to the drivers' return.
Debrief the drivers as they return
Discuss, resolve, and record any exceptions.
Walk the vehicles to confirm no damage or issues as per the Daily Vehicle Checklist
Get the driver to sign the Trip sheet, debrief document, and Daily vehicle checklist
Collect vehicle keys, fuel cards, thermometers, and navigational tools in line the agreed business process
Effective Teamwork and Self-Management
Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing and self-development
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
Inform relevant parties in the event of tasks or deadlines not met of the potential risks thereof and provide appropriate resolution
Manage colleagues and employees' expectations and communicate appropriately
Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives
Qualifications, Skills, and Experience Required for the Job
Qualifications and Experience
Matric
Valid Code EB drivers' licence
Minimum of 2-3 years' experience working in an administration/transport environment, preferably within a FMCG environment
SAP experience would be an advantage
Skills and Competencies
Verbal and written communication
Computer literacy (MS Excel)
Report writing
Analytical thinking
Numeracy
Organisational awareness
To mitigate company risk by executing route assignments through daily dispatching and debriefing of drivers and vehicles. Coordinate the dispatch process per route and physically debrief each route in order to support increased customer service and improve efficiencies in the business.
Key Responsibilities
Vehicle Dispatch
Administer and monitor the uploaded system route allocations on a daily basis
Ensure that the vehicles are dispatched according to the agreed business process
Responsible for issuing all relevant documentation to the driver, including equipment (including but not limited to) vehicle keys, fuel cards, thermometers, and navigational tools
Check company resources and staff meet company standards as per the Daily Vehicle Checklist form
Ensure the Tracking tripsheet is correct as per the physical situation in terms of driver, vehicle, and other resources before the vehicle leaves the depot
Driver Debriefing
Monitor real time fuel consumption, speeding, braking, and other driving and vehicle performance exceptions prior to vehicle returning to the depot
Note exceptions of route in prereturn on the tracking system, e.g., door openings outside Decos.
Liaise with Tracking on-Road Execution Agents.
Retrieve the printed debrief document and correct daily vehicle checklist prior to the drivers' return.
Debrief the drivers as they return
Discuss, resolve, and record any exceptions.
Walk the vehicles to confirm no damage or issues as per the Daily Vehicle Checklist
Get the driver to sign the Trip sheet, debrief document, and Daily vehicle checklist
Collect vehicle keys, fuel cards, thermometers, and navigational tools in line the agreed business process
Effective Teamwork and Self-Management
Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing and self-development
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
Inform relevant parties in the event of tasks or deadlines not met of the potential risks thereof and provide appropriate resolution
Manage colleagues and employees' expectations and communicate appropriately
Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives
Qualifications, Skills, and Experience Required for the Job
Qualifications and Experience
Matric
Valid Code EB drivers' licence
Minimum of 2-3 years' experience working in an administration/transport environment, preferably within a FMCG environment
SAP experience would be an advantage
Skills and Competencies
Verbal and written communication
Computer literacy (MS Excel)
Report writing
Analytical thinking
Numeracy
Organisational awareness