Job Overview
The Transport Manager is responsible for leading and managing all transport operations, including fleet management, driver supervision, route planning, regulatory compliance, budgeting, and performance monitoring.
The role ensures that transport services are delivered efficiently, safely, and in line with organizational objectives while driving continuous improvement in operational performance
Key Duties & Responsibilities
Transport Operations
Develop and implement transport strategies, policies, and procedures.
Plan, organize, and oversee daily transport operations to ensure timely and efficient service delivery.
Optimize transport routes and vehicle utilization to improve efficiency and reduce costs.
Monitor transport performance and address operational challenges promptly.
Fleet Management Manage the organization's fleet, ensuring vehicles are safe, roadworthy, and well- maintained.
Oversee preventive maintenance schedules, repairs, inspections, and licensing.
Monitor fuel consumption and implement fuel efficiency initiatives.
Ensure proper utilization and replacement planning for fleet assets.
Staff Management
Lead, supervise, and mentor transport supervisors, drivers, and transport support staff.
Conduct performance appraisals and identify training and development needs.
Manage staff scheduling, leave planning, and workforce discipline.
Promote a culture of safety, accountability, and teamwork.
Compliance and Safety
Ensure compliance with all transport laws, traffic regulations, occupational health and safety standards, and company policies.
Develop and enforce road safety and defensive driving programs.
Investigate accidents, incidents, and vehicle damage, implementing corrective actions.
Maintain all statutory transport documentation and records.
Budget and Cost Management
Prepare and manage the departmental budget.
Monitor transport operating costs, including fuel, maintenance, insurance, and repairs. Identify cost-saving opportunities without compromising service quality or safety.
Approve transport-related expenditures within delegated authority.
Planning and Coordination
Coordinate transport requirements with procurement, warehouse, operations, and other departments.
Manage outsourced transport providers and evaluate their performance.
Ensure efficient scheduling of deliveries, collections, and vehicle assignments.
Prepare monthly and quarterly operational and management reports.
Reporting and Performance Management
Monitor key performance indicators (KPIs) and implement continuous improvement initiatives. Analyze transport data to improve operational efficiency and decision-making.
Knowledge and Experience
Strong knowledge of fleet management principles and transport operations.
Familiarity with transport regulations, road safety standards, and vehicle maintenance practices.
Experience managing budgets, contracts, and transport service providers. Knowledge of transport management systems (TMS), GPS fleet tracking, and Microsoft Office applications.
Required Qualifications
Bachelor's degree in Transport Management, Logistics, Supply Chain Management, Business Administration, or a related field from a recognized University. Professional qualifications in transport or fleet management are an added advantage.
Minimum of 5-8 years of experience in transport or logistics management, including supervisory or managerial experience.
Valid driver's license.
Key Skills & Competencies
Strong leadership and people management skills.
Strategic planning and organizational ability.
Excellent communication and interpersonal skills.
Financial and budget management skills.
Analytical and problem-solving abilities.
Strong negotiation and contract management skills.
Decision-making and risk management capability.
Ability to work under pressure and meet deadlines.
High ethical standards and integrity.