Mission Description
Track and Dispatch transporter invoices.
Receipt and Tracking Invoices
Receive supplier invoices from front desk.
Sorting and confirmation via email and of all received invoices from front desk.
Check that invoices have all the required details i.e Tax receipt, buyers PIN,LPO indicated current dated
Check that all invoices have all the required supporting documents attached i.e LPO, Contract, delivery note.
Within 24 hours of receipt ensure received supplier invoices are tracked.
Tracking Reports
Share and dispatch daily tracking report, daily.
Ensure that the daily tracking report has only the invoices tracked for that day.
Ensure all dispatched invoices have been tracked.
Ensure correct tracking to the right department.
Prepare the weekly tracking report and share at the beginning of the week.
Assist in the clean-up of the tracking report.
Filling all dispatch reports in specified file.
Booking of invoices
Receive tagging charge inv from approvers.
Book approved tagging charges within 1 day.
Forward booked tagging charge invoice to filing with a clear dispatch.
Dispute follow-ups
Communicate all disputes to suppliers from non-compliant invoices.
Keep record of all disputes being reviewed at any one time.
Escalate to account handlers, supervisor and in case of non-response from suppliers.
Ensure timely booking of disputed invoices to avoid loss on VAT.
Relieving and Account creation
Act as a reliver for transporter invoices booking and urgent payments where need be.
Follow up for new suppliers who have no accounts to be created.
Fill account creation form for transporters who have undergone compliance.
Other Matters
Any other responsibilities as may be assigned by Financial Controller or Senior Management
Profile
Business Degree
CPA (K), ACCA, CFA or equivalent
Minimum 3 years in a similar role