Accounts Clerk & Administrative Coordinator (JB6246) at Kontak Recruitment

Seeking an organised Accounts Clerk & Administrative Coordinator to support the finance, logistics and general administration functions within a clearing and forwarding environment.
The role includes basic accounting, debtors and creditors, shipment administration, document control and day-to-day office support.
The successful candidate must be accurate, flexible and willing to assist with reasonable ad-hoc tasks when priorities change.


Minimum Requirements:


Grade 12 / Matric - essential.
Accounting, bookkeeping or business administration qualification advantageous.
2 - 3 years' experience in an accounts, bookkeeping or administrative role preferred.
Experience with debtors, creditors, invoicing, payment allocations and account reconciliations advantageous.
Experience in logistics, transport, freight, clearing and forwarding or import and export administration advantageous.
Good working knowledge of Microsoft Excel, Word and Outlook.
Experience using accounting software and electronic filing systems.
Good numerical ability with strong attention to detail and accuracy.
Able to organise, prioritise and manage several tasks in a fast-moving environment.
Professional communication skills when dealing with customers, suppliers, transporters and service providers.
Reliable, trustworthy and able to handle confidential financial and company information.
Able to work independently, follow instructions and assist with reasonable ad-hoc duties.


Duties and Responsibilities:


Capture supplier invoices, customer invoices, payments, receipts, expenses and other financial transactions accurately.
Maintain debtors and creditors records and prepare customer invoices and statements.
Reconcile supplier and customer accounts and assist with debtor and creditor age analysis.
Follow up outstanding payments and resolve routine account or invoice queries when required.
Prepare payment requisitions and supporting documents and assist with banking, petty cash and employee expense claims.
Check invoices for accuracy, supporting documents and approval before processing.
Assist the Financial Manager with month-end administration, basic reports and reconciliations.
Maintain import, export, transport and shipment records and ensure all required documents are received and filed.
Assist with customs supporting documents, invoices, delivery notes, purchase orders and proof of delivery records.
Liaise with customers, suppliers, clearing agents, freight forwarders and transporters and obtain shipment updates.
Obtain transport quotations and check transport invoices against deliveries and supporting documents.
Maintain accurate financial, customer, supplier, shipment and general company filing systems.
Answer calls and emails, take messages, prepare documents and assist with routine customer and supplier queries.
Support general office administration, including stationery, couriers, meetings, calendars, travel arrangements and staff documents.
Assist management, finance and logistics with reasonable ad-hoc administrative and operational tasks when required.
Protect confidential information, passwords, financial records and company documents at all times.