Job Description
Invoice Management & Verification
Receive, review, and verify supplier invoices and payment requests.
Perform 3-way matching (Invoice, LPO, Delivery Note) and resolve discrepancies.
Ensure invoices comply with procurement policies and tax regulations.
Post invoices into the accounting system (SAP/ERPNext/Zoho/QuickBooks).
Payment Processing
Prepare and process vendor payments (EFT, cheque, RTGS, mobile money).
Ensure correct tax deductions (WHT, WVAT, WRENT) before payment.
Share payment confirmations and maintain proof of payments.
Vendor & Supplier Management
Maintain up-to-date vendor files and onboarding documentation.
Perform supplier account reconciliations and clear outstanding items.
Manage vendor correspondence and track supplier performance issues..
Tax Compliance
Ensure correct withholding tax deductions and timely submission.
Maintain compliance with VAT regulations for applicable invoices.
Record Keeping & Reconciliation
Maintain accurate and organized financial records (invoices, receipts, statements).
Manage petty cash disbursements, posting, replenishment, and monthly reconciliations.
Support monthly closing processes with relevant schedules and reports.
Perform bank reconciliations and petty cash postings/reconciliations.
Post customer receipts (Mpesa, bank deposits) where necessary.
Reporting
Prepare supplier aging reports and cash flow projections.
Provide analysis on payment trends, overdue items, and supplier balances.
Assist auditors by preparing required documentation and explanations.
Qualifications & Experience
Bachelor's degree in accounting, Finance, or related field.
CPA Section II/Level 4 or higher (preferred).
2 - 5 years' experience in accounts payable or general accounting.
Strong understanding of Kenyan tax laws (VAT, WHT, statutory deductions).
Key Competencies
Hands-on experience with ERP systems (SAP, ERPNext, Zoho, Oracle, QuickBooks).
Strong Excel skills (VLOOKUP, Pivot Tables, formulas).
Experience with letters of credit is an added advantage.
Solid understanding of accounting principles and AP workflows.
Ability to handle confidential information with integrity.
Problem-solving skills and ability to resolve discrepancies promptly.