Admin Officer [ Hospitality] at Elvaridah

Position Overview:


We are seeking a detail oriented and proactive Administrative Officer to join our team. The ideal candidate will be responsible for managing day to day administrative operations, supporting our catering operations, and ensuring smooth coordination between our kitchen, clients, and vendors.


Key Responsibilities:

Administrative Management:


Oversee daily office operations and maintain organized filing systems for contracts, invoices, and client records
Manage correspondence including emails, phone calls, and client inquiries
Prepare quotes, proposals, and contracts for catering events
Coordinate office supplies, equipment maintenance, and vendor relationships


Client Relations & Event Coordination:


Serve as primary point of contact for client bookings and inquiries
Schedule client consultations and menu tastings
Maintain accurate event calendars and coordinate logistics with the kitchen team
Follow up with clients post-event to ensure satisfaction and gather feedback


Financial Administration:


Process invoices, receipts, and payment tracking
Assist with budget preparation and expense monitoring
Maintain accurate records of financial transactions
Coordinate with the accounts department for payroll and vendor payments


Operations Support:


Coordinate with suppliers for timely delivery of ingredients and materials
Track inventory levels and alert management when restocking is needed
Support human resources functions including staff scheduling and leave management
Prepare regular reports on bookings, revenue, and operational metrics


Requirements:


Bachelor's degree or HND in Business Administration, Office Management, or related field
Minimum 2-3 years of administrative experience, in hospitality or catering firm (Restaurant).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Should reside around Gbagada area and Lagos mainland
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Knowledge of event planning and catering operations
Customer service orientation with professional demeanor
Problem-solving mindset and attention to detail