The ideal candidate will have prior experience working with international organisations or private companies operating in East Africa.
Key Responsibilities:
Arrange appointments and manage schedules
Type, prepare, and format reports and correspondence
Organise workshops in coordination with programme staff
Act as a receptionist and first point of contact
File administrative and accounting documents and maintain an up-to-date filing system
Enter bookkeeping transactions into Excel books of accounts
Support the Finance Manager with administrative and logistical needs
Prepare, process, and follow up on administrative arrangements related to staff official travel
Support the Logistician in requesting quotations for supplies, works, and services
Assist in identifying equipment and stationery needs for the Project Management Unit (PMU) office
Support office management, document preparation, and archiving
Perform other administration-related duties as assigned by the Finance Manager
Qualifications & Skills
Relevant Diploma or Degree.
Advanced proficiency in English and Swahili both spoken and written.
Intermediate proficiency in Microsoft Office (capacity to use these tools will be assessed).
A minimum 2 years' experiencein an administrative role.
Experience working with international organisations or private companies active in East Africa