Administration Officer at Safal Group

Overall Purpose of the Position

Coordinate company travel, accommodation , and events; manage outsourced catering and administrative suppliers; ensure timely permits, compliant reporting, and efficient office services that support employee experience, safety , and cost management. 

Key Performance Areas

Travel & Logistics


Coordinate employee and visitor travel, accommodation, and airport transfers.
Maintain a travel calendar and process related PRs/POs in SAP.
Reconcile travel and hotel expenses.


Events & Meeting Coordination


Organize company events and meetings (onsite and offsite).
Manage office supplies and stationery; maintain accurate stock records.
Create PRs, reservations, and gate passes for various departments in SAP.


Vendor, Catering & Facilities Oversight


Oversee outsourced catering and housekeeping operations.
Ensure hygiene, sanitation, PPE compliance, and canteen statutory requirements.
Manage catering contracts, invoices, and service SLAs.


Budget & Procurement


Manage travel, hotel, and stationery budgets, including forecasting and spend tracking.
Liaise with Procurement to source vendors and monitor delivery/performance.


Requirements

Minimum Requirements


Bachelor's degree in Business Management (required).
Higher Diploma in Administration or Hospitality Management (added advantage).
5+ years of relevant administration experience.
Experience working in busy operations or an industrial environment is preferred.
Key competencies: Strong vendor management and supervisory skills, Excellent customer service and communication abilities, Analytical problem-solving and sound judgment, High attention to detail, planning, and process improvement capability, Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), Working knowledge of SAP is essential.
Languages: English, Kiswahili,
Personality attributes: Pleasant personality with strong interpersonal skills, culturally aware, flexible, and adaptable, Ethical, diligent, and target-oriented, Strong organizational skills and the ability to work under pressure.