Fleet and Facilities Officer at Safal Group

Overall Purpose of the Position

Manage the company's fleet and facilities through efficient scheduling, maintenance planning, compliance monitoring, supplier coordination, and continuous improvement of operational standards to support productivity, cost control, and workplace safety.  

Key Performance Areas

Fleet Management


Develop daily, weekly, and monthly driver schedules to optimize utilization.
Coordinate fleet repairs, diagnostics, and planned maintenance; maintain service history records.
Maintain updated insurance, inspection, licensing, and renewal documentation with zero expiries.
Monitor fuel usage, mileage, wear-and-tear , and overall fleet efficiency; drive corrective actions
Manage accident reporting, incident investigations, and insurance claims to closure.
Ensure strict compliance with traffic laws, safety standards , and internal fleet policies.
Analyze fleet operating costs and implement cost-saving initiatives.


Facilities Management


Oversee maintenance and repairs for office blocks, utilities, and common areas; maintain an up-to-dateasset register.
Conduct facility inspections, prepare condition reports, and oversee improvement action plans.
Manage suppliers for cleaning, repairs, waste disposal, fumigation, and landscaping.
Coordinate space planning, refurbishments, and minor construction projects aligned with HSE standards.
Ensure timely payment of utilities and proactively manage outages.
Lead plant and office fumigation schedules; maintain well-kept garden and surrounding areas.


Cleaning Services Oversight


Supervise outsourced cleaning teams for offices, washrooms, yards, factory areas, and warehouses.
Define cleaning schedules, checklists, and quality audits.


Budget & Procurement


Own the fleet, facilities, and cleaning budgets; track spend and forecast accurately.
Raise and track PRs/POs in SAP; support Procurement in vendor sourcing and contracting.


Requirements

Minimum Requirements


Minimum Diploma in Logistics, Mechanical/Automotive Engineering, Facilities Management, or Business Administration.
7 years of hands-on experience in fleet and/or facilities administration.
Experience working in busy operations or industrial environments is preferred.
Key competencies: Fleet operations & maintenance planning, Facilities upkeep & general maintenance management, Strong vendor/contractor management & negotiation skills, Budgeting, cost control and analytical skills, Strong administrative, coordination, and problem-solving abilities, Excellent communication & interpersonal skills, Proficiency in MS Office (Word, Excel, PowerPoint), Outlook, Internet; SAP knowledge.
Languages: English, Kiswahili
Personality attributes: High integrity, dependability, confidentiality, initiative, Attention to detail, and strong work ethic, Ability to work independently with minimal supervision,