Job Summary
The Administrative Manager is responsible for overseeing daily administrative operations, ensuring organizational efficiency, and supporting overall business functionality.
This role involves coordinating office procedures, supervising administrative staff, managing budgets, maintaining records, and ensuring compliance.
Responsibilities
Administrative Oversight:
Develop and implement effective administrative systems, policies, and procedures.
Supervise and coordinate the activities of administrative staff, including receptionists, office assistants, and cleaners.
Maintain an organized and well-functioning office environment.
Facility and Resource Management:
Oversee office facilities, maintenance, and repairs.
Manage office supplies inventory, procurement, and vendor relationships.
Ensure utility services (electricity, water, internet, etc.) are functional and within budget
Human Resources Support:
Support HR functions such as recruitment coordination, onboarding, leave management, and disciplinary procedures.
Maintain staff records, including attendance, disciplinary actions, and contracts.
Budget and Financial Administration:
Prepare and monitor departmental budgets.
Approve expenditures within defined limits and ensure cost-effective procurement.
Reconcile administrative expenses and liaise with the accounts department on documentation.
Compliance and Policy Management:
Ensure compliance with organizational policies and government regulations.
Maintain up-to-date administrative records and ensure secure filing systems.
Oversee health and safety regulations in the workplace.
Communication and Coordination:
Facilitate internal communications across departments.
Prepare reports, presentations, and official correspondence as required.
Liaise with external stakeholders (vendors, government agencies, service providers).
Risk and Crisis Management:
Identify potential administrative risks and propose mitigation strategies.
Handle emergencies or disruptions affecting administrative operations.
Requirements
Bachelor's Degree in Accounting or Business Administration.
Minimum of 5 years proven experience in a similar administrative role, preferably in construction.
Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent organizational, time management, and leadership skills.
Strong written and verbal communication skills.
Knowledge of budgeting and recordkeeping.
Ability to handle sensitive information with confidentiality.
Key Competencies:
Leadership and people management
Problem-solving and decision-making
Multitasking and prioritization
Attention to detail
Adaptability and resilience
Integrity and ethical conduct.