Administrative Officer at Elvaridah

Job Summary


We are seeking a highly organized and detail-oriented Administrative Officer to support the smooth day-to-day operations of a fast-paced event management company. The ideal candidate will play a critical role in coordinating administrative processes, supporting event planning and execution, and ensuring strict adherence to timelines.
This role requires a proactive individual with strong project management skills, excellent organizational abilities, and experience using digital tools for coordination and communication.


Key Responsibilities

Administrative & Operational Support


Oversee daily administrative operations to ensure efficiency and effectiveness
Maintain and manage office records, files, and documentation (physical and digital)
Handle correspondence, scheduling, and internal communications
Monitor office supplies and manage procurement processes


Event Coordination & Support


Assist in planning, organizing, and executing events from concept to completion
Coordinate logistics including vendors, venues, equipment, and materials
Track event timelines and ensure all deliverables are met within deadlines
Support on-site event coordination to ensure seamless execution


Project Management & Coordination


Develop and manage project timelines, schedules, and task trackers
Collaborate with internal teams and external vendors to ensure alignment
Monitor progress of ongoing projects and provide regular status updates
Identify potential risks or delays and proactively implement solutions


Time Management & Process Optimization


Ensure strict adherence to timelines across all events and administrative processes
Implement and improve administrative systems and workflows for efficiency
Support management in developing operational strategies and execution plans


Requirements


Minimum of 2 years' experience in an administrative role, preferably within an event management or fast-paced environment
Strong project management experience is required
Proficiency in the use of project management and collaboration tools such as: Click up and Google workspace (Docs, Sheets, Calendar),Microsoft Office Suite.
Excellent organizational and multitasking skills
Strong attention to detail and ability to meet tight deadlines
Effective communication and interpersonal skills
Ability to work both independently and as part of a team
High level of professionalism, discretion, and integrity


Key Competencies


Time Management & Prioritization
Attention to Detail
Problem-Solving Skills
Coordination & Planning
Communication Skills
Adaptability in a fast-paced environment