Administrator: Vehicle Invoicing and Licensing | Man Truck and Bus JHB at Motus Holdings Limited

Job Description


Man Truck and Bus JHB currently holds a position for a Administrator: Vehicle Invoicing and Licencing. The person in this position will be responsible for invoicing and registering vehicles, register warranties and process sales journals and stock sheets.


Job Description :


Receive and ensure that vehicle deal file is signed by the Sales Manager
Ensure that relevant documentation is on file (OTP, any trade-in documentation, cost sheets, Client's ID, change of ownership signed)
Invoice vehicle according to OTP including sundries after verifying that figure are correct
Complete change of ownership
Bring trade-in into stock by noting in the stock book and capturing on computer system
Ensure that deal file has duplicates of ID, of trade-in registration and of new vehicle registration
Capture invoice credit notes, sundry invoices and sundry credit notes in respective journals (ensure that all costs are reflected)
Ensure that at month-end the sales journal agrees with D.O.C and with Manager's D.O.C
Print month-end reports for Accountants
Enter in stock book and computer system all movement of vehicles (in and out)
Follow up on outstanding accounts for vehicle debtors and attend to vehicle debtor's inquiries
Check EFT payments on bank statements
Capture receipts on Kerridge on a daily basis
Effective preparation of settlement and payment documentation
Ensure accurate vehicle invoicing
Follow-up on specific vehicle debtors' queries
Carry out stock takes as required
Capture and follow up of fleet claims


Specific Roles & Responsibilities:


Ensuring that Vehicle deal files are signed
Invoicing and registering of vehicles
Registering of Warranties
Processing sales journals and stock sheets.


Qualification & Experience:


A minimum of Grade 12/NQF Level 4 equivalent certification
3 years VSB Clerk experience in the motor industry preferably Trucks
Man Truck and Bus JHB experience will be an added advantage
Computer Literate - Excel & MS Word (Must)
Clear Criminal Record
Knowledge of Kerridge


Skills & Personal Attributes:


Good Interpersonal & Communication Skills
Ability to operate under pressure and in a team environment
Attention to Details
Target / Performance driven
Problem Solving


Closing Date 17 July 2026