Our client is seeking for a bookkeeper to maintain accurate, up-to-date financial records using QuickBooks, and Xero where applicable, ensuring compliance, supporting reporting, and enabling timely progression of work without escalation.
The Bookkeeper is successful when:
Client records in QuickBooks or Xerare accurate and up tdate at all times
Bank and balance sheet reconciliations are complete and correct
VAT returns are prepared accurately and on time as required
MTD compliance is met
Data is clean, consistent, and review-ready
Minimal corrections are required at review stage
Queries from Accountant/Penny are limited and non-repetitive
Workflow progresses without delay or backlog
Key Responsibilities
The Bookkeeper is accountable for:
Bookkeeping & Technical Delivery (QuickBooks)
Maintain complete and accurate records in QuickBooks Online, or Xerincluding:
Bank transaction posting and allocation
Bank, credit card, and loan reconciliations
Documentation matches Balance Sheet for bank statements/loans etc
Purchase invoice and expense processing tcorrect Chart of Accountants
Sales invoice posting and receipt allocation
Maintenance of accurate ledgers (debtors, creditors, nominal)
VAT return preparation and submission support, where required
MTD submission were required
Recode items as required for VAT and Year End
Journal entries (within competence)
Maintaining clean audit trails for pay roll, VAT and YE Accounts
All work must:
Be correctly coded and consistently applied
Be supported with appropriate documentation
Be fully reconciled (nunexplained differences)
Be ready for Accountant review without material gaps
Deadline Ownership
Maintain awareness of all assigned deadlines (VAT, MTD, month-end, reporting cycles)
Ensure:
Work is started early
Missing information is requested promptly
Issues are identified early
Ndeadline becomes urgent due tdelay
Client Communication
Respond tclient queries within 1 business day.
Communication must be:
Clear and professional
Aligned with the client tone and standards
Practical and commercially aware
Free from unnecessary technical jargon
Must not provide advice outside competence; escalate where required.
Workflow & Systems Discipline
Maintain accurate job tracking across:
Update Tracker (including colour status)
All work must show:
Correct status
Clear ownership
Defined next action
Ninactive or "unknown" jobs
Data Integrity & Cleanliness
Maintain clean ledgers with nduplication or miscoding
Ensure:
Suspense accounts are cleared promptly
Aged debtors/creditors are accurate
Bank feeds are reviewed regularly (not left unattended)
Flag inconsistencies or anomalies early
Escalation Awareness
Identify and escalate:
Unusual transactions
Potential compliance risks
Cashflow concerns
Poor record-keeping from clients
Any uncertainty in treatment
Professional Standards
Must comply with:
HMRC requirements (including VAT and MTD regulations)
Companies Act requirements (where relevant trecords)
Data protection regulations
Internal process and quality standards
Confidentiality at all times
Ongoing training in QuickBooks and Xerand bookkeeping standards
Essentials
Minimum 3 years' experience in a bookkeeping, accounts assistant, or similar finance role.
Direct responsibility for preparing and issuing client invoices.
Hands-on experience using at least one accounting system (QuickBooks, Xero, Sage, or similar).
Strong attention tdetail and careful, structured approach twork.
Confidence working with numbers and financial data.
Clear, professional written and verbal English communication skills.
Comfortable working collaboratively with remote colleagues.
Proactive mindset and willingness ttake ownership of work.
Working Environment & Equipment
Office-based role in Nairobi.
All equipment provided, including:
Computer and monitors
Headset and telephony systems
Secure access trequired systems
Candidates are not required tprovide their own equipment.
Remuneration is aligned with experience and current market standards.