Role Overview
We are seeking a highly experienced, discreet, and well-organized Chief of staff to oversee the day-to-day administration and coordination of the Office. The role is primarily responsible for office management, diary and schedule coordination, correspondence, and internal/external liaison, with working exposure to protocol and official etiquette to support formal engagements.
This position is administrative and coordination-focused and works closely with protocol, security, communications, and other support functions.
Key Responsibilities
Manage complex calendars, appointments, and schedules
Coordinate meetings, briefings, official travel, and logistical arrangements
Prepare and manage correspondence, briefing notes, and meeting documentation
Act as the central coordination point and gatekeeper for the Office
Maintain confidential files, records, and official documentation
Ensure the efficient day-to-day running of the Office
Liaise with internal departments, government agencies, and external stakeholders
Coordinate information flow between the Dignitaries and relevant offices
Track action points arising from meetings and ensure timely follow-up
Support interdepartmental coordination on official engagements and visits
Support the planning and coordination of official events, visits, and formal engagements
Ensure schedules, invitations, and seating arrangements align with established protocol guidance
Liaise with protocol officers or relevant departments for protocol direction
Assist in preparing official programs, itineraries, and engagement briefs
Qualifications & Experience
Bachelor's degree in Business Administration, Public Administration, International Relations, or a related field
Minimum 8 - 12 years' relevant experience in a senior administrative, secretariat, or office management role
Demonstrated experience supporting senior leadership, public officials, or dignitaries
Prior exposure to protocol, diplomatic etiquette, or official government procedures is an added advantage
Strong understanding of confidentiality, discretion, and governance requirements
Key Competencies
Excellent organizational, planning, and time-management skills
High level of professional judgment, integrity, and discretion
Strong written and verbal communication skills
Ability to work under pressure and manage competing priorities
Proficiency in Microsoft Office and office management systems
Professional presence and strong interpersonal skills