Tsebo Facilities Solutions is looking for a Contracts Coordinator to support the Contract Manager by coordinating procurement, financial administration, and contract-related activities. The role ensures compliance with company policies and service level agreements while supporting efficient facilities management service delivery aligned to the contract objectives.
Duties & Responsibilities
Procurement & Supplier Coordination
Source quotations from suppliers and prepare recommendations
Raise purchase orders and coordinate ordering processes
Maintain effective relationships with suppliers and service providers
Ensure all purchases are supported by approved quotations
Monitor supplier compliance with agreed terms and conditions
Delivery & Asset Coordination
Coordinate delivery, installation, and internal distribution of goods Inspect deliveries and ensure quality standards are met
Resolve delivery or quality issues with suppliers
Maintain accurate records (manuals, warranties, documentation)
Support asset registration and tagging processes
Financial Administration
Process invoicing in line with client agreements and timelines
Track and monitor orders daily to ensure completion
Ensure correct allocation of costs to divisions and cost centres
Support variance reporting and budget tracking (CAPEX and OPEX)
Ensure adherence to financial controls, approval limits, and cut-off dates
Contract & Compliance Support
Ensure compliance with procurement policies, procedures, and SLAs
Maintain a transparent and accurate financial tracking process
Monitor spend against budget and highlight risks
Support implementation of SHEQ and quality management systems
Ensure alignment with company and client contractual requirements
Customer & Stakeholder Engagement
Respond to client queries and provide timely resolutions
Build strong working relationships with internal and external stakeholders
Support client satisfaction initiatives and surveys
Maintain a customer-focused approach to service delivery
Reporting
Prepare and submit monthly reports within agreed timelines
Provide accurate data for client and internal reporting requirements
Skills and Competencies
MS Office Suite (Excel, Word, Outlook)
Knowledge of INFOR EAM or similar systems
Understanding of supply chain and procurement processes
Budgeting and financial administration
Knowledge of service level agreements (SLAs)
Report writing and data analysis
Contract and vendor management
Qualifications
Grade 12 (Matric) - essential
Bookkeeping or Accounting qualification (or equivalent)
Minimum 3 years' experience in a similar role/environment
Deadline:29th July,2026