Customer Care Representative at a Real Estate Company - Customer Care Representative

Job Summary

The Customer Care Representative is responsible for building and maintaining strong relationships with clients of BTH Real Estate and Farmlands by delivering exceptional customer support before, during, and after land purchase or farmland investment.

The officer will guide clients through the company's land ownership and farmland monetization process, ensuring clients receive timely updates, clear communication, professional support, and confidence in the company's services.

The ideal candidate must be friendly, persuasive, emotionally intelligent, patient, organized, responsive, and highly committed to customer satisfaction and business growth.

Core Responsibilities

Customer Inquiry Management

Respond promptly to customer inquiries through:


Phone calls
WhatsApp
Social media
Emails
Walk-ins


Provide accurate information about:


Land locations
Pricing
Payment plans
Farm investment opportunities
ROI expectations
Allocation process
Documentation process
Attend to customer complaints professionally and promptly.
Ensure every inquiry is attended to within the approved response time.


Lead Follow-Up & Conversion Support


Follow up with prospective clients consistently.
Nurture leads until they are ready to purchase.
Explain company offers in a convincing and professional manner.
Assist the sales team in converting prospects into paying clients.
Maintain proper lead records and follow-up schedules.
Re-engage old leads and inactive customers.


Client Onboarding

Welcome new customers professionally.

Guide clients through onboarding procedures.

Help clients understand:


Land ownership process
Farm monetization model
Expected timelines
Payment structures
Documentation stages
Ensure all client information and documentation are complete.
Educate clients on company policies and procedures.


Customer Relationship Management

Build long-term relationships with clients.

Maintain regular communication with customers.

Send updates regarding:


Land allocation
Farm progress
Harvest activities
Documentation progress
Inspection dates
Appreciation opportunities
Maintain customer trust and confidence.
Ensure clients feel valued and informed.


Complaint Resolution & Escalation


Handle complaints calmly and professionally.
Resolve customer concerns quickly and effectively.
Escalate sensitive or unresolved matters appropriately.
Follow up until issues are fully resolved.
Maintain complaint logs and resolution records.
Identify recurring customer issues and report them to management.


Site Inspection Coordination


Schedule and coordinate site inspections.
Confirm customer attendance and logistics.
Follow up after inspections for feedback and conversion.
Ensure clients have positive inspection experiences.
Assist visitors during estate or farmland tours.


Payment & Documentation Follow-Up


Remind customers of payment due dates.
Follow up on outstanding balances.
Assist customers with payment confirmation processes.
Guide customers on documentation requirements.
Ensure customers receive receipts and updates promptly.
Monitor documentation delivery timelines.


Customer Retention & Referral Growth


Encourage repeat purchases and referrals.
Build loyalty through excellent service delivery.
Maintain strong relationships with diaspora clients and investors.
Follow up after every transaction to ensure satisfaction.
Encourage clients to give testimonials and referrals.


CRM & Record Keeping

Maintain accurate customer records.

Update CRM systems daily.

Record:


Conversations
Complaints
Follow-ups
Payment status
Inspection records
Client preferences
Prepare weekly customer service reports.


Brand Representation


Represent BTH professionally at all times.
Communicate with confidence and integrity.
Protect company reputation through professional conduct.
Promote trust, transparency, and customer satisfaction.


Key Performance Indicators (KPIs)

The Customer Care Representative will be evaluated based on:


Customer satisfaction rate
Response time to inquiries
Lead follow-up effectiveness
Customer retention rate
Number of resolved complaints
Positive customer feedback/testimonials
Referral generation
Follow-up consistency
CRM update accuracy


Conversion support performance

Required Qualifications

OND, HND, or Bachelor's Degree in:


Business Administration
Marketing
Mass Communication
Public Relations
Customer Service
Related field


Required Skills & Competencies

Communication Skills


Excellent spoken and written communication
Professional phone etiquette
Persuasive communication ability
Active listening skills


Customer Service Skills


Patience and empathy
Conflict resolution
Relationship management
Emotional intelligence


Technical Skills


Microsoft Office
CRM software usage
WhatsApp Business management
Social media communication
Data entry and reporting


Personal Qualities


Friendly and approachable
Organized and detail-oriented
Trustworthy and professional
Self-motivated
Ability to work under pressure
Positive attitude


Preferred Experience

1 - 3 years experience in:


Customer service
Real estate support
Sales support
Relationship management
Agricultural investment support
Experience handling high-net-worth or diaspora clients is an advantage.


Daily Duties Checklist

The officer is expected to:


Respond to all inquiries daily.
Follow up with prospects and clients.
Update customer records.
Handle complaints and escalations.
Coordinate inspections.
Monitor payment reminders.
Send customer updates.
Support marketing and relationship-building activities.


Expected Deliverables

The Customer Care Representative should help BTH:


Build strong customer trust.
Improve customer retention.
Increase referrals and repeat business.
Improve conversion rates through proper follow-up.
Reduce customer complaints.
Improve brand reputation.
Strengthen investor confidence.
Create excellent customer experiences.


Work Ethics & Expectations

The ideal candidate must:


Treat every customer respectfully.
Maintain confidentiality of client information.
Remain calm under pressure.
Avoid misinformation or false promises.
Be proactive in solving customer concerns.
Represent the company positively at all times.


Suggested Position Goal

To provide exceptional customer experience that builds trust, increases referrals, strengthens investor confidence, and supports the long-term growth of BTH Real Estate and Farmlands."