Main Purpose
Supporting the Finance Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence, and participating in the implementation and management of finance strategies, policies, internal control systems, and all financial, administrative, and legal matters in the mission according to MSF protocols, standards, and procedures. The objective is to provide accurate, transparent, timely, and reliable financial information to the organization and third parties regarding the allocation of resources within projects.
Accountabilities
Participating actively in defining and monitoring the financial operational and budget needs and the financial strategy of the mission, while supporting the assessment and mitigation of financial risks and implementation of relevant organizational structures to meet all financial obligations while maintaining financial ethics at all times
Supporting the Finance Coordinator in implementing and ensuring compliance with MSF policies and guidelines, ensuring alignment with legal requirements and the national legal framework, and designing or adapting relevant local policies, procedures, and tools for optimized management of the mission's financial resources
Supporting the Finance Manager in treasury management, including overseeing the mission's accounting processes to ensure smooth operational functioning and maximum control over financial risks
Participating in the management of funding agreements with donors and providing regular and adequate indicators to monitor the financial health of the mission, including relevant cost analysis, monitoring expenses versus budget, analyzing variances, and suggesting corrective measures where necessary. Assisting in collecting information on resources and translating them into budgets
Supporting the Finance Coordinator in ensuring the proper implementation of HR policies and associated processes such as recruitment, training, briefing/debriefing, evaluations, talent identification, staff development, and internal communication to ensure sufficient staffing and knowledge levels for finance activities
Participating in coordinating and supervising monthly and yearly account closings to ensure that financial statements accurately reflect the mission's financial reality
Performing tasks delegated by the Finance Coordinator and replacing him/her during absences
Replacing other members of the capital or project finance teams during their absence when requested
MSF Section / Context Specific Accountabilities
Other tasks include but are not limited to:
Intersectional Support & Continuity
Ensuring continuity of financial operations across Operational Centers (OCs) during Finance Coordinator rotations or absences
Supporting onboarding through structured handovers, training, and process alignment
Preserving institutional knowledge and ensuring consistency in financial practices and reporting
Capacity Building & Remote Support
Strengthening the capacity of finance and non-finance staff through training, coaching, and mentoring
Providing remote financial oversight to hard-to-access projects while ensuring compliance and data accuracy
Supporting teams during peak workloads, emergencies, or staffing gaps
Operational & Strategic Financial Management
Supporting oversight of key processes including budget monitoring, reconciliations, re-invoicing, and project financial support
Ensuring the accuracy, completeness, and timeliness of financial data and reporting
Supporting budgeting, variance analysis, forecasting, and strengthening of internal controls
Enabling the Finance Coordinator to focus on strategic priorities by managing delegated operational tasks
Governance, Compliance & Audit
Ensuring adherence to MSF policies and internal controls
Identifying compliance gaps and supporting corrective actions
Supporting internal and external audits including documentation, coordination, and follow-up on recommendations
Taxation
Ensuring compliance with tax regulations in both Kenya and Somalia
Overseeing tax calculation, payment, and documentation including VAT refunds
Systems, Reporting & Role Scope
Ensuring effective use of WEFIN, N'JUSTY, SAP, and Unifield while maintaining data integrity and reconciliations
Delivering timely, accurate, and reliable financial reporting
Acting as Finance Coordinator back-up when required, while the Finance Coordinator retains overall accountability and Cell/Desk communication responsibilities
Requirements
Education
Essential degree in Economics or Finance
For OCA: Higher vocational training in Business Administration or MBA is desirable
Experience
Essential minimum of two years' experience in budget management
Essential minimum of two years' experience in team management
Experience with Médecins Sans Frontières or other NGOs is desirable
Languages
Mission language is essential
Local language is desirable
Knowledge
Essential proficiency in Microsoft Office applications including Word, Excel, and Internet usage
Competencies
Strategic Vision - Level 2
Leadership - Level 2
People Management and Development - Level 3
Service Orientation - Level 3
Teamwork and Cooperation - Level 4