Director: Internal Operations Executive Support - 12 Months Fixed Term Contract at National Treasury

Qualification/s Requirements


A Grade 12 is required coupled with a minimum Bachelor's degree (equivalent to NQF level 7) in Public Administration or Management or Project Management;
A minimum 5 years of experience at a middle/senior managerial level obtained in management and facilitation of programmes;
Knowledge of the Public Service Policy Framework;
In-depth knowledge and experience of the operational environment of an executive office;
Knowledge and experience of the policy analysis and interpretation; and
Successful completion of the Nyukela Public Service Senior Management Leadership Programme as endorsed by the National School of Government available as an online course on https://www.thensg.gov.za/training-course/sms-pre-entry-programme/, prior to finalisation of an appointment.


Key Performance Areas

Strategic Support:


Coordinate the effectiveness of meetings pertaining to the EXCO and assist with logistical arrangements;
Provide advice pertaining to concerns addressed in submissions relating to Programme 1 departmental matters and fast-tracking explanatory submissions for approval;
Monitor progress and confirm completion by divisions of required activities as directed by the DG in respect of Programme 1 matters;
Coordinate and assist on outstanding Programme 1 related strategic deliverables, and progress on divisional strategic objectives for implementation;
Manage the stakeholders' engagement pertaining to concerns and queries for resolution and provide feedback on matters relating to Programme 1;
Coordinate the management information system in respect of Programme 1 matters in compliance with the governance of financial management needs of the office; and
Assist with the co-ordination of projects for execution.


Administrative and Office Support:


Draft memoranda, submissions and correspondence for approval on matters relating to Programme 1;
Assist with the scoping, co-ordination and administration of projects, from start to finish as required;
Perform secretariat responsibilities for forums for senior management meetings and follow-up on outstanding plans;
Coordinate the preparation of documents and perform proofreading and quality control on documents for correctness;
Exercise oversight on the document management and electronic filing system for effectiveness in respect of Programme 1 matters; and
Coordinate the logistics around corporate functions, conferences, management meetings etc.


Stakeholder Engagement:


Engage stakeholders on all correspondence relating to Programme 1 matters and disposed thereof appropriately and timeously; and
Liaise with all spheres of government, public entities and private sector organisations in relation to Programme 1 matters.


Financial Management:


Comply with relevant legislation frameworks including the PFMA and Public Service Act;
Manage the budget; and
Identify and recommend the movement of funds between items in consultation with the relevant stakeholders.


Policy Analysis and Research:


Initiate research and stay abreast of policies, procedures and due processes in compliance with legislation; and
Analyse policies and prescripts and other documents applicable to the smooth operation of the Department and apply accordingly.