Director's Executive Assistant(AD 67) at Werkie

Key Responsibilities:


Calendar & Time Architecture: Conduct regular time audits with the Director to identify inefficiencies and protect high-value strategic time.
Communication & Correspondence: Manage, filter, and respond to communications on behalf of the Director.
Tender & Contract Support: Assist with tender processes, documentation, and contract administration.
Meeting Management: Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
Project & Operational Coordination: Support coordination across multiple projects and stakeholders.
Travel & Logistics: Arrange travel, accommodation, and logistics for the Director.
Compliance & Regulatory Support: Assist with ensuring compliance with relevant regulations and processes.
Operational Support: Proactively take ownership of recurring administrative, coordination, and communication tasks.
Strategic Support: Act as a buffer between the Director and operational demands by prioritizing, filtering, and resolving matters where possible.
Protect the Directors peak-hours.


Job Requirements:


Diploma or Degree in Office Administration, Business Management, or a related field.
3 - 5 years' experience in an executive support, PA, or operational role (preferably within construction, engineering, or infrastructure).
Experience managing complex environments with multiple stakeholders.
Strong knowledge of MS Office programs.
Familiarity with South African procurement processes and tender administration is advantageous.
Strong interpersonal and communication skills.
Ability to work independently and within a team.
Strong organizational and time management skills.


Key Characteristics:


Forward-thinking and proactive mindset.
High level of discretion and professionalism.
Resilient and adaptable.
Detail-oriented with strong organizational ability.
Strong relationship-building skills.
Ownership-driven approach.