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East Africa Production Admin Assistant at Bayer East Africa
Bayer East Africa
October 12, 2026
Full-time
On-site
Main Purpose:
The East Africa Admin Assistant supports Production priorities across the East Africa region through administrative coordination, CAPEX planning support, and project tracking.
The role strengthens budget visibility, timely delivery, and compliance while coordinating procurement, contracts, information systems, travel, and onboarding.
Major Tasks & Responsibilities:
Align administrative work plans and calendars with Production priorities across East Africa to support timely delivery of business commitments.
Coordinate project management activities with project owners, tracking scope, schedules, milestones, risks, and actions through delivery and close-out.
Support capital expenditure (CAPEX) planning by consolidating investment requests, business case inputs, and approval documentation with Finance and project owners.
Track CAPEX budgets, purchase commitments, and expenditure against approved plans. Flag variances and follow up on corrective actions with accountable owners.
Manage purchase requisitions, purchase orders, and approval workflows within approved budgets and company policies, maintaining complete procurement records.
Administer production and tolling agreements, coordinate signing and filing, and maintain accurate records in the Contract Lifecycle Management System (CLMS).
Coordinate management and project reviews, prepare agendas and minutes, and track decisions and actions to completion to strengthen accountability.
Prepare presentations, correspondence, and consolidated operational, contract, CAPEX, and project status reports to support leadership decisions.
Coordinate domestic and international travel, visas, accommodation, transport, and visitor logistics, alongside Production events, workshops, and conferences.
Partner with Legal, Procurement, Finance, HR, and Operations across countries to resolve issues and remove administrative barriers to delivery.
Maintain SharePoint, Teams, distribution lists, and access permissions. Keep records organized and compliant and protect confidential information.
Coordinate onboarding, training logistics, documentation, and system orientation so new team members can contribute effectively.
Serve as the first point of contact for administrative requests, track follow-up, and improve processes to reduce delays and recurring issues
Key Working Relations:
East Africa Production teams
Supply Chain Team
Warehousing Teams
Toller Representatives
Quality Testing Team
Quality Assurance Team
Finance and Cost Accounting
Supply Planning Team
Master Data Team
GEP and GBS Teams
External Vendors
Qualifications & Competencies:
Bachelor's degree in Business or Office Administration, Operations Management, or SCM
Administrative experience in production or supply chain
Strong analytical skills
Proficiency in SAP and MS Office
Excellent communication and cross-functional collaboration skills
5+ years' experience in a similar administrative role
Agricultural or seed industry experience is an advantage
The East Africa Admin Assistant supports Production priorities across the East Africa region through administrative coordination, CAPEX planning support, and project tracking.
The role strengthens budget visibility, timely delivery, and compliance while coordinating procurement, contracts, information systems, travel, and onboarding.
Major Tasks & Responsibilities:
Align administrative work plans and calendars with Production priorities across East Africa to support timely delivery of business commitments.
Coordinate project management activities with project owners, tracking scope, schedules, milestones, risks, and actions through delivery and close-out.
Support capital expenditure (CAPEX) planning by consolidating investment requests, business case inputs, and approval documentation with Finance and project owners.
Track CAPEX budgets, purchase commitments, and expenditure against approved plans. Flag variances and follow up on corrective actions with accountable owners.
Manage purchase requisitions, purchase orders, and approval workflows within approved budgets and company policies, maintaining complete procurement records.
Administer production and tolling agreements, coordinate signing and filing, and maintain accurate records in the Contract Lifecycle Management System (CLMS).
Coordinate management and project reviews, prepare agendas and minutes, and track decisions and actions to completion to strengthen accountability.
Prepare presentations, correspondence, and consolidated operational, contract, CAPEX, and project status reports to support leadership decisions.
Coordinate domestic and international travel, visas, accommodation, transport, and visitor logistics, alongside Production events, workshops, and conferences.
Partner with Legal, Procurement, Finance, HR, and Operations across countries to resolve issues and remove administrative barriers to delivery.
Maintain SharePoint, Teams, distribution lists, and access permissions. Keep records organized and compliant and protect confidential information.
Coordinate onboarding, training logistics, documentation, and system orientation so new team members can contribute effectively.
Serve as the first point of contact for administrative requests, track follow-up, and improve processes to reduce delays and recurring issues
Key Working Relations:
East Africa Production teams
Supply Chain Team
Warehousing Teams
Toller Representatives
Quality Testing Team
Quality Assurance Team
Finance and Cost Accounting
Supply Planning Team
Master Data Team
GEP and GBS Teams
External Vendors
Qualifications & Competencies:
Bachelor's degree in Business or Office Administration, Operations Management, or SCM
Administrative experience in production or supply chain
Strong analytical skills
Proficiency in SAP and MS Office
Excellent communication and cross-functional collaboration skills
5+ years' experience in a similar administrative role
Agricultural or seed industry experience is an advantage