Role Overview
The Executive Assistant to the CEO provides high-level administrative and strategic support, ensuring seamless coordination of daily operations and executive priorities. This role requires a high level of discretion, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Responsibilities
Executive Support & Coordination
Manage the CEO's calendar, meetings, and daily priorities
Prepare, review, and edit correspondence, reports, and presentations
Coordinate meetings, including agenda preparation, minute-taking, and tracking action points
Support project execution through research, information gathering, and progress tracking
Coordinate travel arrangements, logistics, and protocol for local and international engagements
Confidentiality & Professionalism
Handle sensitive information with a high level of discretion
Maintain confidentiality in all communications and documentation
Represent the CEO professionally in engagements when required
Communication & Stakeholder Management
Liaise with internal teams and external stakeholders to ensure smooth operations
Facilitate coordination across departments and leadership teams
Escalate urgent issues to the CEO in a timely manner
Office & Operations Management
Ensure efficient office administration and workflow optimization
Maintain awareness of organizational priorities and operational processes
Support governance activities and preparation of executive-level documentation
Problem Solving & Escalation
Identify operational challenges and escalate issues appropriately
Propose solutions to improve efficiency and effectiveness
Documentation & Reporting
Ensure accuracy and timeliness of reports, meeting notes, and documents
Maintain organized filing systems for easy access and retrieval
Qualifications & Experience
Bachelor's degree in Business Administration, Management, or a related field
Minimum of 2 years' experience as an Executive Assistant or in a similar role supporting senior leadership
Proficiency in Microsoft Office and collaboration tools
Key Skills & Competencies
Strong organizational, multitasking, and time-management skills
Excellent written and verbal communication skills
High level of discretion and confidentiality
Strong problem-solving and research abilities
Professionalism, integrity, and attention to detail
Ability to work under pressure and manage competing priorities
Proactive and adaptable with a solutions-oriented mindset