Job Brief
We are looking for an Executive Assistant who will provide high-level administrative and operational support to senior leadership, ensuring effective coordination of schedules, communications, and business activities.
The role involves managing mail and calendar functions, preparing executive reports and documentation, and executing assigned tasks to support day-to-day operations.
Key Responsibilities
Provide high-level executive support to senior leadership
Manage calendar scheduling, meetings, and travel coordination
Handle email management, including review, drafting, and responses
Perform financial analysis and support basic reporting where required
Prepare and package business documents, presentations, and reports
Coordinate internal and external stakeholder engagements
Act as a liaison between executives and clients, partners, and teams
Ensure effective communication flow and follow-ups across functions
Maintain confidential records and sensitive information with discretion
Support decision-making through research, data gathering, and insights
Track action items and deliverables to ensure timely execution
Assist in project coordination and administrative oversight.
KPIS
Manage mail and calendar coordination, including scheduling and prioritization
Prepare executive reports, presentations, and briefing documents
Execute assigned instructions, tasks, and operational activities efficiently
Handle internal and external stakeholder management and communication
Proactively identify gaps, inefficiencies, and bottlenecks in the Principal's workflow
Implement improvements to streamline processes and enhance productivity.
Requirements
Bachelor's degree (B.Sc.) or HND in a relevant field
Minimum of 3 - 5 years' experience in an Executive Assistant or similar role
Proven background in finance, with ability to support financial analysis and reporting
Experience in external relations and stakeholder engagement
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
High level of discretion, professionalism, and attention to detail.