Working Schedule: 9AM - 6PM with 1 hour break Eastern Standard Timezone (EST)
*Salary offered is competitive and will be based on the candidate's experience, qualifications, and the prevailing market standards in the country of employment.*
Job Overview:
We are seeking a highly organized and proactive Executive Assistant to support senior management. You will manage schedules, coordinate meetings, streamline communication, and ensure executives can focus on high-priority goals.
This role requires strong communication, attention to detail, and the ability to manage multiple priorities with discretion and professionalism.
Key Responsibilities:
Manage calendars, travel, and meeting logistics
Prepare and organize documents, reports, and presentations
Handle calls, emails, and correspondence on behalf of executives
Coordinate meetings, record minutes, and follow up on action items
Maintain confidentiality of sensitive information
Support projects through research, coordination, and data management
Liaise with internal teams and external stakeholders
Perform general administrative duties as needed
Qualifications:
Atleast 2 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar role
Strong organizational and time-management skills with the ability to multitask
Excellent written and spoken English communication skills
Proficiency in MS Office/Google Workspace and familiarity with scheduling tools
High level of professionalism, discretion, and attention to detail
Ability to work independently and handle shifting priorities
Preferred (but not required):
Bachelor's degree in business administration or University Degree in related field
Experience supporting C-level executives
Technical Requirements:
USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and 4GB RAM (minimum)
Main Internet Service Speed: at least 25 Mbps (cable connection preferred)
Backup Internet Service Speed: at least 10 Mbps
Benefits (Kenya)
Monthly pay (every 5th of the month)
Statutory contributions (NSSF, NHIF, PAYE) as per Kenyan law
21 Paid Vacation Leave (per Employment Act)
7 Paid Sick Leave (per Employment Act)
Paid Kenyan Public Holidays
Health Insurance (HMO after 6 months)
Paid training with retroactive salary (upon client placement)
Job security and stability
Career growth opportunities & performance reviews
Fun and supportive remote work environment
Please Note:
Only qualified candidates will be invited for the next steps.
To maintain a productive and transparent environment, we use a time tracking tool with screenshot monitoring during work hours. This helps ensure accountability and supports our commitment to high-quality, remote collaboration.
We also have other vacancies that might interest your friends and colleagues.
Apply now and take the first step toward building a long-term career with us!