Principal Accountabilities:
Strategic
Support the CEO through comprehensive coordination and preparation for key forums and meetings, timely development of strategic and financial reports, and proactive follow-up with stakeholders to ensure effective execution and communication.
Executive Support
Effectively manage the CEO's diary.
Attend to the CEO's visitors in a friendly and helpful manner, always ensuring a conducive environment.
Screen and direct phone calls and distribute correspondence.
Ensure effective operations within the executive office i.e. working tools and communication gadgets with minimal downtime.
Supervise the executive driver and ensure effective and timely support to the CEO.
Coordination of key company activities in partnership with other stakeholders within the company.
Planning and coordinating travel arrangements for the company executives and preparing expense reports in line with executive costs.
Format information for internal and external communication - memos, emails, presentations, reports.
Any other duties that will support the seamless management of the executive office.
Senior Management Liaison
Participating as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all relevant meetings arising from the CEO's diary.
Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings where the CEO is involved.
Ensure that the CEO's bio is kept updated and respond to requests for materials regarding the CEO and the organization in general.
Edit and complete first drafts of written communication to external stakeholders.
ÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂAcademic and Professional Qualifications
Bachelor's degree in Communication/ Business Related field.
Executive assistant certification/training.
Experience
5 years in a similar position.
Experience in the financial services industry will be an added advantage.
Proven ability to work cross-functionally with internal and/or external stakeholders.
Previous experience as an Executive Assistant desired.
ÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂÃÂâÃÂÃÂÃÂÃÂCore Competencies
Ability to engage effectively at a senior level with internal and external stakeholders.
Outstanding organizational and time management skills.
Ability to adapt quickly and align to changing business dynamics .
Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).
Excellent MS office knowledge.
Excellent verbal and written communications skills. Good interpersonal relationship skills.
Excellent report writing ability.
High moral and ethical standing.
Negotiation and conflict resolution skills, Listening skills and confidentiality.
Self-starter with a good appreciation for business growth and priorities.