Overview
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide strategic and administrative support to senior leadership.
The ideal candidate is ambitious, detail-oriented, an excellent communicator, and possesses strong copywriting skills.
This role requires someone who can effectively manage schedules, coordinate projects, handle confidential information, and support internal and external communications with professionalism.
Key Responsibilities
Executive Support:
Manage calendars, appointments, meetings, and travel arrangements.
Coordinate and prioritize daily activities, ensuring efficient use of executive time.
Prepare meeting agendas, presentations, reports, and follow-up action items.
Screen and manage incoming communications, including emails and correspondence.
Communication & Copywriting:
Draft, edit, and proofread emails, presentations, reports, proposals, and other business documents.
Assist in creating compelling internal and external communications.
Ensure consistency, accuracy, and professionalism across all written materials.
Support content creation for executive communications, announcements, and stakeholder engagement.
Administrative & Operational Support:
Maintain organized records, files, and documentation.
Coordinate cross-functional projects and follow up with relevant stakeholders.
Conduct research and prepare briefing materials for meetings and strategic initiatives.
Track key deliverables and ensure deadlines are met.
Technology & Process Management:
Utilize productivity and collaboration tools to streamline workflows.
Support the implementation and optimization of administrative processes.
Leverage AI and digital tools to improve efficiency and productivity.
Assist with data management, reporting, and task tracking systems.
What Success Looks Like
Seamless management of executive schedules and priorities.
High-quality written communications and business documents.
Effective coordination of projects and stakeholder engagements.
Proactive identification and resolution of administrative challenges.
Consistent delivery of support that enhances executive productivity and business efficiency.
Requirements
Bachelor's Degree in Business Administration, Communications, Management, or a related field.
3 - 5 years of experience as an Executive Assistant, Personal Assistant, Administrative Manager, or similar role.
Strong copywriting, editing, and written communication skills.
Excellent organizational and time management abilities.
High level of professionalism and discretion when handling confidential information.
Proficiency in Microsoft Office Suite, Google Workspace, and modern productivity tools.
Comfortable using AI-powered tools and digital collaboration platforms.
Strong interpersonal and stakeholder management skills.
Ability to work independently, prioritize effectively, and thrive in a fast-paced environment.
Preferred Qualifications:
Experience supporting C-suite executives or senior leadership teams.
Familiarity with project management tools such as Asana, ClickUp, Trello, or similar platforms.
Experience creating presentations and executive reports.
Key Competencies:
Exceptional attention to detail
Strong written and verbal communication
Problem-solving and initiative
Confidentiality and professionalism
Adaptability and resilience
Tech-savviness and continuous learning mindset
Strong execution and follow-through.