Description
We are seeking a highly skilled, proactive, and experienced Female Executive Assistant to provide high-level administrative, operational, and strategic support to the Chief Executive Officer of Casalavoro Limited.
The ideal candidate should be highly organized, analytical, discreet, and capable of working independently.
She must demonstrate strong business judgment, excellent communication skills, and the ability to take ownership of tasks and projects from initiation through to successful completion with minimal supervision.
Key Responsibilities
Manage the CEO's calendar, appointments, meetings, priorities, and daily schedule, ensuring effective time management and coordination.
Coordinate internal and external meetings, prepare agendas, presentations, briefing materials, and relevant documents ahead of engagements.
Manage correspondence, emails, phone calls, and other communications on behalf of the CEO while ensuring timely and professional responses.
Take accurate meeting minutes, document decisions and action points, circulate them to relevant stakeholders, and follow up to ensure timely execution.
Take full ownership of assigned projects from initiation to completion, including planning, execution, stakeholder coordination, monitoring, reporting, and close-out, with minimal supervision.
Coordinate with internal teams, clients, vendors, partners, and other stakeholders to ensure smooth execution of business priorities.
Conduct research, gather and analyze information, and prepare reports, presentations, briefs, and other materials
Monitor assigned tasks, strategic initiatives, and management directives, ensuring that responsible teams and individuals follow through on agreed actions.
Coordinate travel arrangements, including flights, accommodation, transportation, itineraries, and other logistics for the CEO
Support the planning and execution of company events, conferences, business meetings, and corporate engagements.
Maintain accurate and well-organized records, reports, contracts, correspondence, and other important company documentation.
Support administrative and business operations by coordinating routine processes, tracking expenses and documentation, and ensuring timely completion of operational requirements.
Serve as a key liaison between the CEO,managers , employees, clients, partners, and other stakeholders, maintaining clear, professional, and effective communication.
Handle confidential and sensitive business, financial, personnel, and executive information with the highest level
Key Criteria / Requirements
Bachelor's Degree in Law, Accounting, Finance.
Professional background or relevant experience in Law, Accounting, Finance, or corporate administration.
Minimum of 2 years' experience in an Executive Assistant, Executive Office, or similar role.
Excellent written and verbal communication skills.
Strong record-keeping, documentation, and organizational skills.
Excellent interpersonal and relationship-management skills.
Strong analytical, critical-thinking, and problem-solving abilities.
Ability to analyze information, identify issues, and support management in making informed business decisions.
Highly organized with exceptional attention to detail.
Ability to manage multiple priorities, meet deadlines, and work effectively under pressure.
Strong ability to work independently, take initiative, and exercise sound judgment without constant supervision.
Demonstrated ability to manage projects from start to finish, including planning, execution, coordination, monitoring, reporting, and completion.
Proficiency in Microsoft Excel, PowerPoint, Word, Google Workspace, and other relevant productivity tools.
Experience with financial software, accounting systems, project management tools, or CRM platforms
Ability to handle confidential, sensitive, and business-critical information with a high level of professionalism and discretion.
Must be adaptable and comfortable working in a fast-paced and constantly evolving business environment.
Strong professional presence, maturity, emotional intelligence, and business etiquette.