Executive Secretary at eThekwini Municipality

Provides a complete secretarial service to the management including coordinating the itinerary and making the necessary travel and business arrangements.
Directs and controls telephone calls.
Establish and maintains a general and confidential filing system.
Maintains updated policy and procedural records where appropriate (e.g. By-Laws, Ordinances, Codes of Practice, Municipal manuals, etc)
Collation of documents as may be required.
Controls and maintains executive stationery and miscellaneous requirements.
Receives visitors and attends to arrangements regarding meetings, presentations and office functions.
Compiles and distributes agendas and takes minutes. Co-ordinates and controls incoming and outgoing mail.
Performs fast and accurate typing duties by utilizing a word processor or personal computer.


Competencies:


Attention to Detail.
Problem Solving.
Planning and Organizing.
Ethics and Professionalism.
Data Processing & Analysis.
Use of Technology.
Communication.
Client orientation and Customer Focus.
Interpersonal Relationships.
Resilience.
Change Readiness.
Learning Orientation.


Qualifications
Essential Requirements:


Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate.
2 Years relevant experience.
Computer Literacy.


Preferred Requirements:


Diploma (NQF Level 6) in Secretarial studies.
3 Years relevant experience.