Facilities Administrator (Western Cape) at PEP

Description


We are looking for a highly organized, proactive, and service-oriented Facilities Administrator to join our team! The Facilities Administrator is responsible for the efficient and correct administration, timely loading of payments, ensuring optimal utilisation, compliance, and cost-effectiveness across our Parow Campus. This role plays a key part in supporting seamless facilities management and procurement and maintaining high standards of internal customer service.


KEY RESPONSIBILITIES

Fleet Records


Maintain accurate and up-to-date facilities and OHS records
Ensure the correct and timely uploading onto of vendor payments onto SAP
Administer all facilities and OHS annual renewals and schedules preventative maintenance
Maintain and update supplier information
Stocktake and timely replenishment


Vendor & Supplier Query Support


Request new vendors to be created on the system when required to support procurement and service needs
Support Service assistants with administrative needs
Support Fleet when required


Requirements


Minimum 2 years' experience in administration, preferably in financial/procurement/facilities/OHS management
Minimum Grade 12/Matric
SAP Experience advantageous
Strong computer literacy in Microsoft Office Suite and Google Workspace
Fleet and OHS Compliance administration experience advantageous
Demonstrated skills in planning, organising, and control, problem assessment and detail orientation